(Summary of motions made and decided, and other significant actions)
- December 1999 House of Delegates meeting -- December 1, 1999
- December 1999 Board of Directors meeting -- December 1, 1999
- October 1999 Board of Directors meeting -- October 27, 1999
- September 1999 Board of Directors meeting -- September 22, 1999
- August 1999 Board of Directors meeting -- August 25, 1999
- July 1999 Board of Directors meeting -- July 22, 1999
- June 1999 House of Delegates meeting -- June 24, 1999
- June 1999 Board of Directors meeting -- June 24, 1999
- May 1999 Board of Directors meeting -- May 27, 1999
- April 1999 Board of Directors meeting -- April 28, 1999
- March 1999 Board of Directors meeting -- March 24, 1999
- February 1999 Board of Directors meeting -- February 24, 1999
- January 1999 Board of Directors meeting -- January 27, 1999
January 1999 Board of Directors meeting -- January 27, 1999
- The following expenditure authorizations were approved: funding for Walt Eggert's trip to officiate at the USA Swimming Disability Championships in June, and $300 to fund Fred Siegrist's trip to the USA Swimming Registration Committee meeting in San Diego in March.
- A 60-day motion that any meet host distributing a sanctioned meet sheet without providing the sanctions chairman with a final corrected copy be fined up to $100 was discussed and failed.
- It was moved, seconded, and passed that the 1999 Season I (summer season) dates be April 10, 1999- September 6, 1999.
- It was moved, seconded, and passed that the fees for swim guides that are mailed is as follows: 1-5 copies, $4.00 each; 6-10 copies, $3.50 each; 10 or more copies, $3.00 each.
- A motion to approve $425 as the travel assistance to spring Nationals in New York was made, seconded, and passed.
- A motion to approve $150 as the travel assistance to Junior Championships in Federal Way was made, seconded, and passed.
- It was moved, seconded, and passed to waive the board meeting attendance requirements and to allow reimbursement of 1998 convention expenses for board member Dave Knochenhauer.
- It was moved, seconded, and passed to waive the application deadline requirement and approve travel assistance for several DVA athletes for 1998 long course Junior Championships.
- A proposal for educating clubs as to registration, coach certification, and meet directors' responsibilities was presented by membership chairman Judy Szmidt. The proposal was referred to the Club Development committee.
- A proposal concerning meet caps and novice swimmers was presented by sanctions chairman John Geary. It was referred to a task force for further recommendation.
February 1999 Board of Directors meeting -- February 24, 1999
- Expenditure authorizations were approved for two athletes to attend Select Camps and to add $100 to the Senior Chairman budget for postage.
- It was moved and seconded for Pacific to provide financial assistance to Rohnert Park Swim Club to help offset increased pool charge for their senior meet in December. The motion was tabled until a budget for the meet is presented to the board.
- It was moved and seconded to adopt the meet cap proposals that were presented last month. The motion was tabled until a total proposal for managing meet size is presented.
March 1999 Board of Directors meeting -- March 24, 1999
- A motion was made, seconded, and carried to grant a USA/Pacific Swimming sanction to the Davis Aquatic Masters for their June 5 open water swim meet at Lake Berryessa, allowing them to charge $15 for a 500 yard event and $25 for one mile events plus a $5 late fee. Normal sanction fees apply but there will be no additional fees.
- A 60-day motion was made, seconded, and carried that at all Pacific swimming meets, a coach who is not wearing his or her membership card visibly and who is unable to produce a card be given the option to sign a statement attesting to his/her certification or to remove himself/herself from coaching responsibilities on deck. The penalty for false representation shall be a fine of $500 payable to Pacific Swimming. A coach has the right to appeal the fine through the review committee process. (This motion will be taken up at the May board meeting.)
- A 60-day motion was made, seconded, and carried that at all sanctioned meets that include time trials, only swimmers that are entered in an individual event in the meet are eligible to enter time trials. (This motion will be taken up at the May board meeting.)
- A 60-day motion was made, seconded, and carried to replace Section 3.B.5.b of the Pacific Rules and Regulations (Individual Scratch Rule) with the following: (This motion will be taken up at the May board meeting.)
- A motion was made, seconded, and passed to accept University of the Pacific Swimming of Stockton and Flying Fish of Fremont as club members.
- A 30-day motion was made and seconded to accept the proprosal from the task force on meet planning. (This motion will be taken up at the April board meeting.)
April 1999 Board of Directors meeting -- April 28, 1999
- After a number of motions and amendments were considered, the 30-day to accept the proprosal from the task force on meet planning was resolved through the assumption of the following policy:
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- In addition, it was voted to table (pending exploration of feasibility) item 8 from the task force proposal, which proposed the development of a database to be used to account for proof of time.
- It was moved, seconded, and approved to change the name of South Tahoe Swim Team to Tahoe Swim Club.
- It was moved, seconded, and approved to allow all clubs hosting an A+ meet on the weekend of July 9-10 to have their meet sanctioned as a B/A+ meet if they wished.
- A motion was made, seconded, and approved to allow the Santa Clara Swim Club to charge $5 per individual entry at the Santa Clara International in June.
- A motion was made, seconded, and defeated to allow Reno Aquatics to charge a splash fee of $4 per swimmer at their June 18-20 meet.
- It was moved, seconded, and carried to cofirnm the appointment of Lois Race, Lloyd Yoshida, and Ray Mitchell as at-large members of the House of Delegates.
- Review Committee Chairman George Cleveland read the following statement and asked that it be included in the minutes:
It has come to the attention of the Board of Review that swimmers who have achieved A times are entering meets with B times. This is a violation of Section 4.A.4 of the Pacific Swimming Rules and Regulations. Further, such violations are causing meet hosts to award A medals which are not warranted, are displacing valid B swimmers from receiving appropriate meet placing awards, and are negatively impacting the fees to be remitted to Pacific from meet entry fees. It would appear that in some cases, the swimmer's coach has encouraged entering with B times when the swimmer had previously met the A standard. One "excuse" offered was that the A time had been achieved in short course so they entered as a B swimmer long course. This is not permitted per Section 4.A.4, and, per Section 4.A.4.d, such cases are subject to discipline of the Board of Review. This is being announced here so that the message will be included in the minutes of the meeting which are sent to every club in Pacific so there should be no misunderstanding about this matter. |
May 1999 Board of Directors meeting -- May 27, 1999
- The following 60-day motion was approved: at at all Pacific swimming meets, a coach who is not wearing his or her membership card visibly and who is unable to produce a card be given the option to sign a statement attesting to his/her certification or to remove himself/herself from coaching responsibilities on deck. The penalty for false representation shall be a fine of $100 (amended from the original $500) payable to Pacific Swimming. A coach has the right to appeal the fine through the review committee process.
- A 60-day motion that at all sanctioned meets that include time trials, only swimmers that are entered in an individual event in the meet are eligible to enter time trials was approved.
- The 60-day motion to change the individual scratch rule section of Pacific's Rules and Regulations was acted on as follows:
- It was moved, seconded, and carried that meet support for the 10 &under championship be increased from the budgeted $700 to the $843 actually spent.
- It was moved and seconded that the recommendations of the ad-hoc committee on meet fees be accepted. (This motion will be taken up at the July board meeting.)
- A motion was made and seconded that if an Invitational is offered, it must be a closed invitational limited to 10 clubs or less, the clubs to be named in the meet sanction. (This motion will be taken up at the July board meeting.)
- A motion was made, seconded, and carried to support a bid to hold the National Open Water Championships for the year 2000 in Pacific Swimming.
- A motion was made, seconded, and carried to approve the 2000 schedule as submitted.
- A motion was made, seconded, and carried to adopt the following proposal for cyclical scheduling of zone meets:
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- A motion was made, seconded, and carried to provide a $325 travel allowance plus a $100 per diem for swimmers from Pacific attending the National Disability Championships.
June 1999 House of Delegates meeting -- June 24, 1999
- A motion was made, seconded, and carried to confirm the actions of the Board of Directors since the last House of Delegates meeting in December 1998.
- The following officers were elected: General Chairman, Gerry Ng; Administrative Vice Chairman, Rick Beebe; Senior Vice Chairman, Steve Morsilli; Age Group Vice Chairman, Joyce Lanphere; Secretary, Dave Cottam; Treasurer, Fred Siegrist; Registration, Judy Siegrist.
- The following were elected to at-large membership on the Board of Directors: Tisha Batis, Gary Ladd, Gayle Maynor, Darryl Woo, and Mary Yoshida.
- The following were elected to the Board of Review: George Cleveland, Gayle Maynor, Elias Totah, and Larry Rice.
- The following were elected to the Technical Planning Committee: non-coach, John Dorr; coach, Dan Mendenhall.
June 1999 Board of Directors meeting -- June 24, 1999
- Expenditure authorizations of $560 for a hard drive in the BBS computer and a CD writer for archival purposes, and $500 for the Coaches Committee for administrative expenses, were approved.
- A motion was made, seconded, and carried to waive the continuous registration requirement for eligibility for travel funds for a disabled Pacific swimmer who participated in the National Championships in June.
- A motion was made, seconded, and carried to offer the following financial assistance to the clubs hosting the following senior meets in 2000: February senior meet-$1,000; March senior championships-$2,000; June senior meet-$1,500; October senior meet-$1,000; December senior championships-$2,000.
- A 30-day motion was made and seconded to
amend Section 9.d.2 of the Pacific Rules and Regulations, which concerns
residence eligibility requirements for Senior Travel Fund assistance, to
include the following new language:
b. For the Olympic Trials, the swimmer shall hold continuous Pacific registration for the following periods of time in order to receive the stated reimbursement percentage:
(1) During the first through fifth Championship meet periods after a swimmer registers in Pacific, the swimmer will not be eligible for travel assistance.
(2) During the sixth Championship meet period after a swimmer registers in Pacific, the swimmer will be eligible for one-third of the travel assistance.
(3) During the seventh Championship meet period after a swimmer registers in Pacific, the swimmer will be eligible for two-thirds of the travel assistance.
(4) During the eighth Championship meet period after a swimmer registers in Pacific, the swimmer is eligible for the total amount of the travel assistance as long as continuous Pacific registration is maintained.
- A motion was made, seconded, and carried to change the 13-14 girls 200 back WZCT time standard to 2:31.69.
- A motion was made and seconded to allow DACA to permit swimmers without the minimum B time standard to enter their June 26-27 meet. The motion was defeated.
- A motion was made, seconded, and carried to accept the 2000 Pacific Swimming meet awards as recommended by the Scheduling Committee. A second round of bidding will take place in July with additional meets to be awarded by the committee prior to the July 21 board meeting.
- A motion was made, seconded, and carried to retain the existing fee structure and event limitation for the spring 2000 Short Course Far Westerns.
- A motion was made, seconded, and carried to provide travel assistance of $75 for this summer's Junior Championship in Bakersfield and and $325 for Senior Championships in Minneapolis.
July 1999 Board of Directors meeting -- July 21, 1999
- It was moved, seconded, and carried to remove a motion from the table to refer the issue of scoring for long course Far Westerns to the Age Group Committee for consideration. The committee recommended no change to scoring for long course Far Westerns, and by a show of hands the Board agreed to maintain the current system. The Chairman appointed an ad-hoc committee to work on a new plan.
- It was moved, seconded, and carried to remove a motion from the table to lend financial support to Rohnert Park Swim Club to help offset increased fees for their December senior meet. With amendments, the board approved the motion to lend financial support to Rohnert Park in the amount of $2,000.
- The Board approved the following revised meet fee schedule (note: amendments are incorporated).
- The following 60-day motion was approved as amended (amendment incorporated): "If an Invitational meet is offered, it must be a closed invitational limited to two teams per competitive lane, the clubs to be named in the sanction."
- The following 30-day motion made at the June Board of Directors meeting limiting eligibility for Travel Fund reimbursement for Olympic Trials was approved as presented:
b. For the Olympic Trials, the swimmer shall hold continuous Pacific registration for the following periods of time in order to receive the stated reimbursement percentage: (1) During the first through fifth Championship meet periods after a swimmer registers in Pacific, the swimmer will not be eligible for travel assistance. (2) During the sixth Championship meet period after a swimmer registers in Pacific, the swimmer will be eligible for one-third of the travel assistance. (3) During the seventh Championship meet period after a swimmer registers in Pacific, the swimmer will be eligible for two-thirds of the travel assistance. (4) During the eighth Championship meet period after a swimmer registers in Pacific, the swimmer is eligible for the total amount of the travel assistance as long as continuous Pacific registration is maintained. |
- It was moved and seconded to nominate Robert Fletcher to the Technical Planning Committee as the coach member and to nominate Bill Cunningham as the non-coach member. There being no additional nominations, it was moved to cast a unanimous ballot.
- It was moved and seconded that the South Bay Swim League be allowed to collect $5 per individual event and $10 per relay event for their closed Walk-on Last Chance Junior qualifier. The motion was amended and approved as amended to allow them to collect $3 per individual event.
- A motion to approve the second round meet bids was made, seconded, and carried. (They are incorporated in the 2000 meet schedule.)
- A motion to approve a $140 travel allowance for those representing Pacific at the U.S. Aquatic Sports convention in San Diego was made, seconded, and carried.
- A 30-day motion was made and seconded that if a swim meet is capped, those who have entered whose entries will not be accepted must be notified 48 hours in advance.
August 1999 Board of Directors meeting -- August 25, 1999
- The Treasurer presented the financial statement for Pacific through August 24. Expenses exceeded income for the year by about $36,200.
- It was moved and seconded to add the following language to Section 3.B.1 of Pacific's Rules and Regulations (Meet Operations/Entries) as an alternative to the 30-day motion (immediately above) re the handling of entries at capped meets:
d. When those meets that have an imposed limitation on the number of swimmers reaches that capacity (Cap), all unaccepted entries will be notified in the following fashion: (1) No later than the first Monday before the meet, the Meet Director will make provisions to contact (via telephone) a coach or board member from each team that had entries returned. (a) A log with the date, time, and name of person contacted will be maintained as well as the name of each swimmer from the team with his/her total number of events. (b) all envelopes received will be opened so as to determine if there are more than one swimmer's entries being rejected. (c) with the permission of the contact person, those entries then can be grouped together and mailed with the individual checks to the Team's address. A small number of entries from a particular team should be mailed directly back to the individual's address. (d) the Meet Director of the oversize Cap meet will contact the Meet Directors of any other Pacific swimming meets (regardless of Zone) being held that same weekend. If any of the other meets have room to accomodate additional swimmers, that information will be passed on to each of the telephoned team contacts. Pacific Swimming Sanctions will be contacted so that the other meets' sanction will be amended to allow late or deck entries. (2) The host club will accept in the order they receive them entries to a Cap meet. Swimmers from the host club or swimmers of meet officials will not be given preference. (3) Failure to notify, in the prescribed manner, the swimmers that their entries are not being accepted will result in a complaint filed with Pacific's Board of Review. An organization not attempting to notify non-accepted entries may be barred by the Board of Directors from holding meets the following year. |
- An expenditure authorization not to exceed $500 for t-shirts for the 11-12-year-old camp swimmers was moved, seconded, and approved
- It was moved, seconded, and approved to accept Slug Aquatics of Santa Cruz (SLUG) as new club members.
- A 30-day motion was made and seconded to raise the Pacific sanction fee to $25/day. This was replaced by a 30-day motion to raise the Pacific sanction fee to $25/day and to extend it to include all sanctioned competition (including meets and other non-meet events for which no entry fees are charged).
- It was moved, seconded, and approved to allow the following meet fees for the CAB open water meet on Oct. 12: $12 per race; $24 per race for deck entries.
- A motion to allow BBD to use Pacific swimming Junior Trials and Finals times for their Senior short course meet on October 23-24 was made, seconded, and approved.
- A 30-day motion was made and seconded to allow Sierra Nevada Swimming to use the Modesto pool July 20-23, 2000.
- The first draft of the 2000 budget was presented. Finance committe chairman Tom Farris again requested realistic information from those needing to include items in the budget and requested members to consider both income sources and expense items carefully with an eye to balancing the budget (see first bullet above).
September 1999 Board of Directors meeting -- September 22, 1999
- The 30-day motion made in the August meeting concerning the handling of entries at capped meets (scroll up to view in yellow field immediately above) was approved.
- Re the 30-day motion made in August to raise the Pacific sanction fee to $25 per day for all sanctioned competition: the following substitute motion carried: the sanction fee for all sanctioned competition lasting one day (including dual, tri, and quad meets) to be $25; all two-three day sanctioned competitions to be $50; all sanctioned competitions lasting four days or longer to be $75. A motion to exclude dual, tri, and quad meets was made and seconded, but failed. A motion to make the fees $15, $30, and $45 respectively was tabled until the budget meeting could review and make a recommendation.
- The 30-day motion made in August to allow Sierra Nevada Swimming to use the Modesto pool July 20-23, 2000 was approved.
- A motion was made, seconded, and carried to approve the following standing rules changes: BP6, CV1, FE3, MK2, MKX, MK5, MC2, ME4, ME5, ME6, RC2, SC5, TP2. The following were pulled for consideration at a later date: MC8, OE1, OE2, SM1, SM4, SG1.
- A motion was made, seconded, and carried (as amended) that $2500 ($2000 meet expenses plus $500 awards subsidy) to be paid to WEST to help cover the cost of hosting the Age Group Championship meet. It was also moved, seconded, and approved to require WEST to present a detailed income/expense report for the meet.
- A motion was made, seconded, and carried that any meet subsidized by Pacific be required to fill out a financial report covering the items to be subsidized.
- A motion was made, seconded, and carried to amend Sections 9 and 10
of Pacific's Rules and Regulations as follows to reflect the new fee structure
for the year 2000:
Section 9 - Retitle "Travel Assistance"
A. Purpose
To help defray the travel costs of Pacific athlete members competing in national level meets as determined by the Board of Directors.
B. Control of Funds
1 and 2 --- no change---
3 . Clubs which fail to report and transmit collected Pacific meet fees by October 1, from meets held during the prior period from September 1 through August 31, shall not receive travel assistance until such reports and fees are received.
C. Funding --- delete ---
D. Eligibility --- revise to comply with recently passed legislation---
Change "reimbursement" to "travel assistance"
E. Fund Disbursement --- change to "Disbursement Process"
1. Insert "by the Registration" after "received"
2. and 4. Change "fund allowance" to "assistance"
3. --- no change ---
5. Insert "automatically" in front of "qualify"
Section 10. --- delete entirely, no longer needed ---
- A motion was made, seconded, and carried that the Club Development and Education positions on the Board of Directors be merged and that a Top 16 Tabulator position be established on the Board.
- It was moved, seconded, and approved to allow the Nevada State Championships meet to charge $4 per individual event, $16 per relay, and $2 meet surcharge.
- Regarding the new distance events for 10/unders and 11-12s, the following motion was made, seconded, and carried: in order to enter the newly established distance events for 10/unders and 11-12 age groups, swimmers must use their established times for events they have previously swum. For events in which they have not established a time, they must have met or exceeded the A time standard for the next shorter distance in that event. If newly established distance events are offered, these time standards will be included in the meet sheet. Events will be seeded as conforming and nonconforming heats.
- A motion was made, seconded, and carried to allow Mustang Aquatics to change its acronym to TUNE subject to the approval of the Santa Rosa Neptunes.
- A motion was made, seconded, and carried to approve the 2000 Western Zone Consideration Times as presented by time standards chairman Clint Benton.
- A motion was made, seconded, and carried that all meets in Pacific occurring after Jan. 1, 2000 use the whistle start procedure. A related motion also was approved that whistle starts not be used in Pacific prior to Jan. 1, 2000 except for the Pacific Age Group Championships and Senior meets. During the discussion for these motions, it was pointed out that the "no recall" start could be used at any meet but its use must specifically be included in the meet sheet.
October 1999 Board of Directors meeting -- October 27, 1999
- The following expenditure authorizations were approved: $150 for a room for the 2000 officials clinic; $1302 for airfare to Hawaii for Joyce Lanphere and Mary Yoshida to visit Maui to begin arrangements for 2001 Western Zones; and $300 for airfare for a swimmer attending a national select camp.
- The following 30-day motion from the September meeting was approved: the sanction fee for all sanctioned competition lasting one day (including dual, tri, and quad meets) to be $15; all two- or three-day sanctioned competitions to be $30; all sanctioned competitions lasting four days or longer to be $45.
- A motion was made, seconded, and approved to continue for next year last year's policy of limiting the number of events swimmers could compete in at Far Westerns to six events for short course and seven events for long course.
- A motion was made and seconded to approve travel assistance for national meets on the following schedule: December for spring nationals, April for summer nationals, and August for US Open. The motion failed.
- A motion was made and seconded that the PRT times for 2000 would be based on the top 16th place in Far Westerns from 1999, that the PRT for 2001 would be based on the average of 16th place times from 1999 and 2000, and that the PRT for 2002 would be based on the three year average from 1999, 2000, and 2001. After discussion, the motion was withdrawn.
- A motion was made, seconded, and approved to set travel assistance for swimmers attending the national championship for swimmers with a disability using the same criteria as for Juniors.
- It was moved, seconded, and approved to admit two new clubs to Pacific: East Bay Bat Rays (EBAT) and Round Hill Swim Team (RHST). It was also moved, seconded, and approved to allow Mustang Aquatics to change its name to Triton Aquatics with the acronym TRAQ.
- It was moved, seconded, and approved that when a meet host club fails to provide the complete USA Swimming registration number and swimmer name when requesting a registration check from the Registration Chairman, a fine of $3.50 may be levied for each swimmer whose information is incomplete.
- A motion was made and seconded that the swimmers' co-pay be increased from 20% in-state and 25% out-of-state be increased to 50%. Made a 60-day motion.
- A motion was made, seconded, and carried that all club names and acronyms must be approved by the Board of Directors.
- A motion was made, seconded, and approved that meet fees for Far Westerns be $4 for individual entries ($2.90 to host club, 1.10 to Pacific) and $16 per relay entry ($11.50 to host club, $4.50 to Pacific).
- A motion was made, seconded, and approved that the entry fee for all entries in a multi-class meet shall be the fee for the highest class in the meet.
December 1999 House of Delegates meeting -- December 2, 1999
- With one exception (the following action had been taken inappropriately by the Board of Directors), the actions of the board of directors since the June 1999 House of Delegates meeting were confirmed.
- Article 5.1 of Pacific's Bylaws was amended so that (1) the Club Development and Education Committees were combined, so that now a single board member represents both these functions, and (2) a new Top 16 Tabulator position was established on the Board of Directors. (This action involved amending Pacific's bylaws, which can only be done by the House of Delegates.)
- The 2000 budget was approved as amended.
December 1999 Board of Directors meeting -- December 2, 1999
- The following expenditure authorizations were approved: $4492 for airfares and car rentals associated with the upcoming quad meet; $4000 for the Jan. 8 awards banquet.
- A motion was made, seconded, and approved that a committee be formed to evaluate whether the Top Time listing currently published in the montly newsletter be published on the web instead. Rick Beebe will head this committee.
- A motion was made, seconded, and approved that the co-pay for camp #1 be $30.
- A motion was made, seconded, and approved to approve the request of Silicon Valley Splash of San Jose to join Pacific Swimming (its acronym will be SLCN) and to allow Carson Aquatics to change its name to Carson Tigersharks.
- A motion confirming the award of the Jan. 20-21, 2001, Jr.+ meet to the Pleasanton Seahawks and conditionally approving the award of the May 6-7 Jr.+ meet to Orinda Aquatics was made seconded, and approved.