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(Summary of motions made and decided, and other significant actions)

January 2000 Board of Directors meeting -- January 26, 2000
  • The minutes of the December 1999 meeting were corrected to indicate that no motion was passed indicating that Zone 4 and the northern part of Zone 3 were exempt from the two-team-per-competition-lane limit for invitationals.
  • A motion was made, seconded, and approved authorizing a payment of $250 to Don Sandbach for writing code to allow times from meets using SAMMS software and accumulated by Pacific's Top 16 tracker to be downloaded to the database being developed by the Time Standard chairman.
  • A motion was made and seconded to increase all camp and meet co-pays to 30%, rounded up to the next $5.00 increment. This was determined to be a 60-day motion to allow for review by the zones.
  • A motion was made and seconded to establish a "request for reduced co-pay" program which would allow for a 50% reduction of the established co-pay for an activity if one or more of the following criteria was met: (1) loss of income due to loss of job or death in a family; (2) a medical hardship in the family; (3) current receipt of scholarship/assistance from a swim club. This was determined to be a 60-day motion to allow for review by the zones.
  • A motion was made, seconded, and approved to exempt clubs in Zone 4 and the North Coast area of Zone 3 from the two-team-per-competition-lane limit for invitationals as long as they adhere to per-session swimmer caps established for each pool which are on file with the Pacific Swimming secretary.
  • A 30-day motion was made and seconded that on protected weekends, no further meets may be approved or sanctions granted for meets held by a USA Swimming member in which all participants are USA Swimming registered swimmers.
  • A motion was made and seconded that the location of the annual Pacific Swimming awards banquet be rotated so each zone be offered the opportunity to host it. The motion was tabled so that the Administrative Vice Chairman could poll coaches and report back to the board.
  • A motion was made and seconded to change the schedule of the Board of Directors meetings to seven meetings a year, to be held on Saturdays. There would be two meetings a year at the current San Lorenzo site following the House of Delegates meeting; in addition, each of the five zones would get to host one meeting a year at the site of their choice. After discussion, a committe was appointed to look into the question.
  • A motion was made and seconded that for all Pacific funded All-Star teams and select camps, selection procedures would allow swimmers to be able to submit their best times to the selection coordinator prior to the start of the designated selection meet. After discussion, this motion was made a 60 day motion and the Age Group and Senior Committees were asked to make a recommendation.
  • The following motion was made and seconded. It was made a 30-day motion and referred to Officials Chairman Joe Woo for a recommendation. (This motion was tabled for one year in the April meeting.)

Officials Recertification Requirements for level 4 and 5 should include:

a. Officials must work 4 sessions in 3 of the 5 Zones in Pacific Swinuning during the last 2 years.

b. Officials must work a minimum of 12 sessions a year in one Zone (home Zone) at swim meets that are USA Swimming sanctioned and are a lower classification than Championships each year.

c. (1) For a Referee recertification they must work 4 sessions a year in their home zone as a Referee at a meet that is a lower classification than a Championship meet each year.

(2) Work as a Starter 4 sessions a year in their home zone as a starter at a meet that is a lower classification than a Championship meet each year.

(3) Work as a Stroke & Turn Judge 4 sessions a year in their home zone as a Stroke & Turn Judge at a meet that is a lower classification than a Championship meet each year.

d. (1) For a Starter recertification they must work 4 sessions a year in their home zone as a Starter at a meet that is a lower classification than a Championship meet each year.

(2) Work as a Stroke & Turn Judge 4 sessions a year in their home zone as a Stroke & Turn Judge at a meet that is a lower classification than a Championship meet each year.

e. For a Stroke and Turn Judge recertification they must work 4 sessions a year in their home zone as a Stroke and Turn Judge at a meet that is a lower classification than a Championship meet each year.

If requirements are not met, your Zone Officials Chairman must drop you down one level (from 5 to 4, 4 to 3).

If you do not make the yearly requirements you cannot be considered for a Pacific meet assignment until all the Officials in Pacific that have met the requirements have been assigned a position. If you are given a Pacific assignment after that you must make up your requirements, if not you cannot be given any more assignments until you have met the requirements.

     

  • The following 30-day motion was made and seconded (note: final approved version is below)

USA Swimming has adopted new distances for age groups 10 & Un and 11 - 12. As we transition to these new distances the following rules will apply on how to qualify for the Time Standards.

a. 10 & Un - To qualify for either a 400 meter or 500 yard Freestyle event, the swimmer must have achieved the Time Standard for either the 200 meter or 200 yard Freestyle. Once a swimmer has swum distance for time they will enter the event based on the published Time Standard.

b.11-12 - To qualify for any of the new 200 meter or yard skill strokes the swimmer must have achieved the Time Standard for that stroke at the 100 meter or yard distance. After swimming the new distance they will qualify based on the listed Time Standard. To qualify for any of the Distance Freestyle events, the swimmer must have achieved the Time Standard at 500 yards for short course or 400 meters long course. Once they have swum the distance they will qualify for a level based on the published Time Standard.

  • A motion to approve the membership of the North Marin Aquatics Club was made, seconded, and approved. In addition, a motion to change the name of the Healdsburg Swim Team to the Healdsburg Swim Club and the Rohnert Park Swim Club to Piranha Swimming (QUIK), and the acronym of Silicon Valley Splash from SLCN to SILC was made, seconded, and approved.
February 2000 Board of Directors meeting -- February 23, 2000
  • The following 30-day motion was approved: on protected weekends, no further meets may be approved or sanctions granted for meets held by a USA Swimming member in which all participants are USA Swimming registered swimmers.
  • The 30-day motion made in January concerning officials recertification requirements was tabled until the April meeting.
  • The 30-day motion made in January concerning qualifying for new 10/under and 11-12 distances was aprroved as amended. The new language follows:

    USA Swimming has adopted new distances for age groups 10 & Un and 11 - 12. As we transition to these new distances the following rules will apply on how to qualify for the Time Standards.

    a. 10 & Un - To qualify for either a 400 meter or 500 yard Freestyle event, the swimmer must have achieved the Time Standard for either the 200 meter or 200 yard Freestyle.

    b. 11-12 - To qualify for any of the new 200 meter or yard skill strokes the swimmer must have achieved the Time Standard for that stroke at the 100 meter or yard distance. After swimming the new distance they will qualify based on the listed Time Standard. To qualify for any of the Distance Freestyle events, the swimmer must have achieved the Time Standard for the 400 meters/500 yards freestyle.

    NOTE: Pacific Swimming policy allows swimmers to enter an event with a "declared A time." Swimmers who declare an A time in an event are prohibited from entering that event in subsequent B meets. (See Section 4.A.3 of the Pacific Swimming Rules and Regulations.)

  • It was moved, seconded, and carried that the determined airfare and travel assistance be combined for the Spring 2000 Junior Championships in Alaska and set at $600.
  • It was moved, seconded, and carried that the determined airfare for Spring 2000 National Championships in Federal Way, Washington be set at $175. Total assistance is this amount plus $200.
  • It was moved, seconded, and carried to give Joyce Lanphere and Mary Yoshida the flexibility to reserve 29-50 rooms for the 2001 Western Zone meet in Hawaii depending on the wording of the contract.
  • It was moved, seconded, and carried to approve the actions of the Officials Committee as published on the Officials page of the website.
  • It was moved, seconded, and carried not to pay coaches an honorarium for the Western Zone meet.
  • It was moved, seconded, and carried to allow Tiger Aquatics to add a Friday afternoon session to their May 27-29 Age Group Open meet this year.
  • It was moved, seconded, and carried to cancel the March 2000 board meeting. Any pending 60-day motions will be postponed for consideration at the April meeting.
  • It was moved, seconded, and carried to allow the Davis Aquatic Masters to host an Open Water swim at Lake Beryessa on June 5, 2000.
  • It was moved, seconded, and carried to rescind the motion passed at the October 1999 board meeting stating that a fine of $3.50 be levied against any meet host club which fails to provide the complete USA Swimming registration number and the swimmer's preferred name when requesting a registration check from Judy Siegrist.
  • According to the Membership and Registration chairs, Pacific has 108 club members, 900 nonathlete members (280 of whom are coaches), and about 8,500 athlete members.
April 2000 Board of Directors meeting -- April 26, 2000
  • Expenditure authorizations were moved, seconded, and approved for $1,000 for a down payment for rooms for Western Zones at the Maui Prince Hotel , for $370 for pens with the LSC logo, and $400 for the General Chairman to attend the USA Swimming General chairman's meeting.
  • The motion on officials recertification requirements made in January was tabled for one year, based on the recommendation of the Officials Committee.
  • A 60-day motion made in January to increase all co-pays to 30%, rounded up to the next $5.00 increment, was withdrawn. (See related motions below.)
  • A 60-day motion to allow for reduced co-pays under certain circumstances was tabled.
  • A motion was made, seconded, and approved to approve a $500 deposit to a Fresno bus company to provide transportation in the Fresno area during this summer's Western Zones meet.
  • A motion was made, seconded, and approved to approve a deposit not to exceed $2,000 to a bus company to transport this summer's Western Zones team from the Bay Area to Fresno and back.
  • A motion was made, seconded, and approved to allow non-scoring consolation final heats for the 11-12 and 13-14 age groups at the December 2000 Short Course Age Group Championship meet.
  • A motion was made and seconded to revise the Pacific Swimming Honor Code. (A copy of the proposed revision is included with the May 2000 Pacific Swimming newsletter, a copy of which has been sent to each Pacific club member.)
  • A motion was made, seconded, and approved to set the co-pay at $15 per day for camps held within Pacific's territory.
  • A motion was made, seconded, and approved to set the co-pay at 30% for Western Zone teams and Quad meets.
  • A motion was made and seconded to add any additional charges imposed by USA Swimming to the co-pay of individual swimmers attending camps at the Olympic Training Center. (Swimmers who have achieved only national AAA times are charged $30/day. Swimmers who have achieved national AAAA time standard are free.) The motion was referred to the Senior and Camps committees for a recommendation.
  • A 30-day motion was made and seconded to approve the draft 2001 Pacific Swimming major meet schedule. (A copy of the draft 2001 schedule is included with the May 2000 Pacific Swimming newsletter, a copy of which has been sent to each Pacific club member.)
  • A motion was made, seconded, and approved to approve the membership of Bay View Aquatics Club of Albany.
May 2000 Board of Directors meeting -- May 24, 2000
  • Expenditure authorizations were moved, seconded, and approved for $850 for awards for the 10/U Age Group Championships, for $2686 for two camps, and for $350 for travel assistance for an official to attend the National Disability Championship in Indianapolis.
  • The 30-day motion to modify the Pacific Honor Code was approved with changes. (Follow this link to the final approved version of the Honor Code.)
  • The 30-day motion to approve the draft 2001 Pacific Swimming major meet schedule was carried, with the chairman of the Scheduling Committee to add dates for the zones to schedule B/C and A+ meets.
  • A motion was made, seconded, and approved to recertify a corporate resolution authorization form allowing Pacific to do business with the investment firm of Dain Rauscher.
  • A motion was made, seconded, and approved to allow up to $350 travel reimbursement for one official per year to attend a national level meet.
  • A 30-day motion was made and seconded to approve a procedure for selecting the outstanding Pacific senior swimmers each year. Separate awards would go to the top male and female collegiate/post-graduate swimmers and the top male and female pre-college swimmers. Each award would be based on the total points scored at the spring and summer National Championships. Tie-breaker would be the swimmer with the highest world ranking. If there are no scores (i.e., Olympic Trials or Top 24) then use highest combined finishes, with the lowest total winning.
  • A motion was made, seconded, and approved that the travel assistance for Olympic Trials be determined airfare of $400 plus $300. (Also that the determined airfare figure for National Disability Championship is $400 and that the travel assistance for Junior Championships is determined airfare of $350 plus $100. The board was reminded that swimmers may receive travel assistance for only one meet per major meet season.
  • A motion was made, seconded, and approved that the fee for individual events in league championship and zone championship meets be increased to $2.00. The relay fee remains the same.
  • A motion was made, seconded, and approved to accept Silicon Valley Swim League as a club member of Pacific Swimming.
June 2000 House of Delegates meeting -- June 28, 2000
  • A motion was made, seconded, and approved to confirm the actions of the Board of Directors since the last House of Delegates meeting.
June 2000 Board of Directors meeting -- June 28, 2000
  • The following expenditure authorizations were approved: (1) $1,000 to purchase new Pacific pins; (2) $60,000 in general expenses for the Western Zone meet; (3) $750 for registration and travel assistance to send two officials to the USA Swimming officials training seminar in San Diego on Oct. 27-29; (4) $1200 as a donation to the San Lorenzo Community Church for the use of church facilities for Pacific's monthly meetings; and (5) $1500 to replace headsets used by officials to communicate during major meets.
  • A motion was made, seconded, and passed to approve the concept of adding an international age group meet to the Pacific meet schedule to be held in conjunction with the Santa Clara International.
  • A motion was made, seconded, and passed to approve the 30-day motion made in the May meeting concerning the determination of choosing outstanding male and female swimmers each year.
  • A motion was made, seconded, and passed to approve the Pacific SwimmingAll-Star Team staff responsibilities.
  • A motion was made, seconded, and passed to approve the proposed 2001 Pacific meet schedule (note: the award of Short Course Far Westerns was approved under a separate motion).
  • A motion was made, seconded, and approved to continue the cycle of mandatory weekends designated by Pacific on which zones are restricted to scheduling B/C and A+ meets.
  • A motion was made, seconded, and approved to award the Jr.+ meet scheduled for October 7-8, 2000, to San Ramon Livermore Valley.
  • A motion was made, seconded, and approved to adopt the following policy regarding inclusion of disabled swimmers in Pacific meets under the authority of Section 202.2.13 of the USA Swimming Rules and Regulations:

    1. In regular season meets, disabled swimmers need not have achieved the qualifying time standards. The meet referee shall have the authority to accommodate the swimmer without substantial negative impact on the meet timeline. Examples of such accommodations are (1) to allow the disabled swimmer to compete at a shorter distance than others in the event; (2) to seed the disabled swimmer by time rather than age (e.g., an 18-year-old swimnmer could be seeded in the 11-12 age group of the same event).
    2. In championship level meets, disabled swimmers may enter with the permission of the meet director and meet referee. Accommodations may be made as described in #1 above.
    3. Places and awards for disabled swimmers can only be earned in the swimmer's actual event or age group. At the discretion of the meet host, special awards may be given to disabled swimmers.

     

  • A 30-day motion was made and seconded to require that each team hosting a meet supply the names of two officials designated as stroke and turn officials before the meet can be sanctioned.
  • A 30-day motion was made and seconded to require that the meet sheet of any Pacific-awarded (not zone-awarded) meet be reviewed and approved by the head referee before the meet is sanctioned.
July 2000 Board of Directors meeting -- July 26, 2000
  • The 30-day motion requiring that each team hosting a meet supply the names of two officials designated as stroke and turn officials before the meet can be sanctioned was tabled after lengthy discussion.
  • The 30-day motion requiring that the meet sheet of any Pacific-awarded (not zone-awarded) meet be reviewed and approved by the head referee before the meet is sanctioned was amended to read, 'The meet sheet of any PC meet must be reviewed by the head referee prior to the meet being sanctioned," and was passed as amended.
  • A motion was made and seconded to change Section 7.2.4.B of Pacific's Bylaws to read, "In case the Zone Chairman cannot attend the Pacific Swimming Board of Directors meeting, s/he may substitute an alternate by written notice, addressed to the Secretary of Pacific Swimming and signed by the Zone Chairman or the Secretary of the appointing Zone. The motion was tabled until the October 2000 Board Meeting when it should be presented as a 30-day motion.
  • A 60-day motion was made and seconded that the Board of Directors approve sending a full team of 80 swimmers to the Western Zone meet in Hawaii in the year 2001. There was lengthy discussion debating the merits of fully supporting the Western Zone meet against the expense of funding it.
  • A motion was made and seconded to rescind the approved Pacific meet schedule for 2001 so that long course Far Westerns could be scheduled prior to the Western Zone meet. The motion failed.
  • A 30-day motion was made and seconded that Pacific Swimming award two Outstanding Senior male and female awards each year. One award each to a college or post-graduate male and female, and one each to a pre-college male and female. Each award will be based on total points scored at the two National Championships (spring and summer) each year. The tie breaker will go to the swimmer with the highest World Ranking in any event, or the highest combination of World Rankings if necessary. If there are no scores kept (i.e. Olympic Trials or Top 24 placing) then the highest combined finishes will be used with the lowest total winning.
  • A motion was made, seconded, and carried to award the following meets as recommended by the Scheduling Committee: March 23-25 AA+ sc meet to SRVL; December 15-17 Senior Winter Championships to QUIK. Only three unbid meets remain.
  • A motion was made, seconded, and carried that the 1999-2000 Top 10 booklet be made available through the Pacific web site rather than in booklet form.
  • The Oakland Undercurrent Swim Team (ONDA) was approved for club membership in Pacific.
August 2000 Board of Directors meeting -- August 23, 2000
  • An expenditure authorization of of $494 to reimburse TERA for the PC team and high point awards at the July Age Group and Senior Championship meet was moved, seconded, and approved.
  • A motion was made, seconded, and approved to increase the budget of the Junior Elite Camp by $300.
  • The 30-day motion regarding Outstanding Senior male and female awards (see above) was approved.
  • A motion was made, seconded, and carried to uphold a Travel Committee decision to deny a travel reimbursement application for spring nationals submitted by a team after the deadline.
  • A motion was made, seconded, and carried to approve the AGCC Ospreys' name change to Osprey Aquatics and the Marin Dolphins Aquatics' name change to Pacific Coast Marlins Swim Club.
September 2000 Board of Directors meeting -- September 27, 2000
  • Expenditure authorizations were approved for $2260 to purchase awards for the outstanding swimmers to be presented at the January awards banquet and for $2500 to fund a new camp for 10/under swimmers below Q times.
  • A motion was made, seconded, and carried to send a full team of 80 swimmers to the 2001 Western Zone meet in Hawaii.
  • A motion was made, seconded, and carried to price the 2001 swim guide as follows: $1 for copies purchaed by zones prior to Dec. 1; $2 for copies purchased by zones after Dec. 1 and by vendors for resale; $3/copy retail price; free to officials attending the Jan. officials clinic.
  • A motion was made, seconded, and carried to approve the 2001 Pacific time standards and Western Zone Consideration time standards presented by Clint Benton (only changes are to PRTs and WZCTs).
  • A motion was made, seconded, and failed to grant an appeal to the Travel that swimmer Ben Hanley receive travel assistance to the Olympic Trials.
  • A motion was made, seconded, and carried to allow Zone 1 North to hold a meet on the same weekend as the Age Group Opens awarded to PLS and BBD, provided that neither of these teams object.
October 2000 Board of Directors meeting -- October 25, 2000
  • A motion was made, seconded, and approved that the Board of Pacific Swimming should recommend the following change in Pacific Bylaw 7.2.4.B: In case the Zone Chairman cannot attend the Pacific Swimming Board of Directors meeting, he/she may substitute an alternate by written notice, addressed to the Secretary of Pacific Swimming and signed by the Zone Chairman or the Secretary of the appointing Zone.
  • Thirty-day motions were made, seconded, and approved that the format for the 2001 Long Course Far Westerns be a full five days and that swimmers at FWLC be allowed to swim up to 9 events total. These motions apply only to the Y2001 FWLC meet, and will allow for the inclusion of the new 10/un and 11-12 distance events as timed final events.
  • A motion was made, seconded, and approved that Burlingame Aquatic Club (BAC) be accepted as a new team. This motion was granted conditional approval subject to receipt of written confirmation from the new owners that they purchased the name from the previous owner.
  • A motion was made, seconded, and approved that travel reimbursement for the 2000 US Open be set at $425.
  • A motion was made, seconded, and approved that the 2001 budget proposal (as corrected) be submitted to the House of Delegates for approval.
  • A motion was made, seconded, and approved to allow Bayview Aquatics to change their name to Silver Dolphins Swim Club.
December 2000 House of Delegates meeting -- December 6, 2000
  • A motion was made, seconded, and approved to confirm all Board of Directors actions since the last House of Delegates meeting.
  • A motion was made, seconded, and approved to amend Pacific's Bylaws, section 7.2.4.B, to read as follows: In case the Zone Chairman cannot attend the Pacific Swimming Board of Directors meeting, he/she may substitute an alternate by written notice, addressed to the Secretary of Pacific Swimming and signed by the Zone Chairman or the Secretary of the appointing Zone.
  • A motion was moved and seconded to approve the 2001 budget as presented by the Board of Directors. The motion was approved with the following changes: (1) co-pay on Western Zone trip raised from 30% to 35%, (2) cop-pay on camps raised from $15/day to $20/day, (3) Zone 2/3/4 meet allowance was reduced to $1500, to be used to offset Zone 4 expenses, (4) awards subsidies for the Age Group Championship meets ($500 each) and the 10/under championship ($850) were eliminated.
December 2000 Board of Directors meeting -- December 6, 2000
  • Motions were made, seconded, and carried to approve expense authorizations for motels and airfare for the Quad Meet in Las Vegas and for the distance camp in Salinas.
  • Motions were made, seconded, and carried to change the format for the 2001 long course Far Westerns to a full five days and to allow swimmers to compete in up to nine events at this meet. These motions apply only to the 2001 meet.
  • It was moved, seconded, and carried to bring the following motion back off the table for consideration: That a "request for reduced co-pay" program be established which would allow for a 50% reduction of the established co-pay for the activity if one or more of the following criteria was met:
    1. Loss of income due to loss of job or death in a family;
    2. A medical hardship in the family;
    3. Current receipt of a Swim Club scholarship/assistance.
    The general chairman appointed a committee to report back to the board in January with recommendations on how to administer this program.
  • A 30-day motion was made and seconded that the general chairman appoint a small committee to review applications for the "reduced co-pay" program.
  • A 30-day motion was made and seconded to approve the report of the Ad Hoc Fee Structure Committee recommendations as shown below. The increase to become effective for Y2001 beginning Sept 1, 2001:
    1. Membership fee for regular athletes be increased by $5 from the current $30 to $35
    2. Membership fee for seasonal athletes be increased by $2.50 from the current $17.50 to $20
    3. Membership fee for clubs be increased by $20 from the current $100 to $120
    4. Membership fee for coaches be increased by $5 from the current $30 to $35.
  • A motion was made and seconded to establish a memorial award in the name of Adam Szmidt for swimmers attending college. The general chairman asked Millie Nygren to investigate if and how such a fund could be established and administered and report back to the Board in January.
  • A motion was made, seconded, and carried to establish an account to be administered by Pacific Swimming to manage funds in the Adam Szmidt Memorial Fund. The Chairman, Vice-Chairman and Treasurer are authorized to sign checks with only one signature required.
  • A motion was made, seconded, and carried that a single Zone Championship require a single sanction fee even if the event is held in multiple venues, and that a $2 individual entry fee apply to such meets.
  • A motion was made and seconded that Zone 1S be allowed to establish a policy requiring a set number of officials from each team participating in Zone 1S meet. The number would vary depending on the number of swimmers from each team. Swimmers from teams not meeting the criteria would not receive awards. The motion failed, but an Ad Hoc Committee was established to make recommendations on how to assist the Zones in recruiting officials to staff swim meets.
  • A motion was made, seconded, and carried that the Policy and Procedures manual be changed so that the date by which teams must have renewed their membership to qualify for the drawing for the waiver of their membership fee be changed from Dec. 31st to Nov. 30th. This change becomes effective Sept. 1, 2001 and is intended to encourage clubs to renew earlier and reduce the workload created by last minute renewals.
  • A 30-day motion was made and seconded that the name of the long course Far Western meet be changed to the Adam Szmidt Memorial Swim Meet.
  • A motion was made, seconded, and carried to deny the request for team name change by the North Marin Aquatics Club to Marin Aquatics Club.

 

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