(Summary of motions made and decided, and other significant actions)
- November 2001 House of Delegates meeting -- November 28, 2001
- November 2001 Board of Directors meeting -- November 28, 2001
- October 2001 Board of Directors meeting -- October 24, 2001
- September 2001 Board of Directors meeting -- September 26, 2001
- August 2001 Board of Directors meeting -- August 22, 2001
- July 2001 Board of Directors meeting -- July 25, 2001
- June 2001 House of Delegates meeting -- June 27, 2001
- June 2001 Board of Directors meeting -- June 27, 2001
- May 2001 Board of Directors meeting -- May 23, 2001
- April 2001 Board of Directors meeting -- April 25, 2001
- March 2001 Board of Directors meeting -- March 28, 2001
- February 2001 Board of Directors meeting -- February 28, 2001
- January 2001 Board of Directors meeting -- January 24, 2001
January 2001 Board of Directors meeting -- January 24, 2001
- It was moved, seconded, and carried to authorize payment of $1000 for expected food and misc. expenses for the Los Vegas Quad meet and $1950 for uniforms for the Quad meet.
- It was moved, seconded and carried to approve the report of the Ad Hoc Fee Structure Committee recommendations as shown below: The increase is to become effective for 2001 beginning Sept 1, 2001.
- Membership fee for regular athletes be increased by $5 from the current $30 to $35
- Membership fee for seasonal athletes be increased by $2.50 from the current $17.50 to $20
- Membership fee for clubs be increased by $20 from the current $100 to $120
- Membership fee for coaches be increased by $5 from the current $30 to $35.
- A motion was made, seconded, and carried to establish a memorial award in the name of Adam Szmidt. General chairman Gerry Ng appointed Mary Yoshida (Chair), Fred Siegrist, Anneliese Eggert and Julian Szmidt to administer the fund and establish the awards criteria.
- A motion was made and seconded that the name of the long course Far Western meet be changed to the Adam Szmidt Memorial Swim Meet. The motion failed. A followup motion was made, seconded, and passed that the name of the long course Age Group Championship Meet be changed to include the name of Adam Szmidt in the title.
- A motion was made, seconded, and carried that the Board authorize the printing of 1000 additional copies of the 2001 Swim Guide to be sold for $2.00 each. Anneliese may place the order when she has a commitment for 500 or more swim guides from Pacific teams.
- A motion was made, seconded, and carried to approve the proposed wording of motions passed since 12/94 for inclusion in the policies and procedures manual that were not pulled for further discussion. Motions held for further discussion were BF14, FE8, Records, SC6, SG7 and TS3.
- A motion was made, seconded, and carried to approve the University Club Steelhead Aquatics (UCSA), 3277 Miranda Avenue, Palo Alto, CA 94304, (650) 493-2375, as club members.
February 2001 Board of Directors meeting -- February 28, 2001
- A motion to approve an expenditure authorization of $500 to reimburse SUNN for certain awards for the short course Age Group Championship meet was made, seconded, and passed. A motion to approve an expenditure authorization of $2713 to reimburse SUNN for pool rental costs and other expenses associated with this meet was made, seconded, and tabled until more detailed financial information could be obtained from the club.
- A motion was made, seconded, and carried to approve the Skip Kenney Stanford International Swim Camp for USA Swimming/Pacific Swimming membership subject to receiving all the appropriate documentation.
- A 30-day motion was made and seconded that for 2002 the spring cycle of C/B and A+ leading up to the AA+ meet two weeks before short course Far Westerns remain unchanged, that the C/B meet weekend in June/July be eliminated but the A+ meet two weeks before the long course Age Group Championships be retain, and that the fall cycle of C/B and A+ weekends leading up to the short course Age Group Championships be unchanged.
- A 30-day motion was made and seconded that C/B and A+ meet weekend cycles be dropped from the 2002 Pacific meet schedule.
- A 30-day motion was made and seconded to allow clubs during the long course season to accept only entries from clubs in their zones if the entries are postmarked at least three weeks prior to the entry deadline.
- A 30-day motion was made and seconded to approve an alternative LSC logo which can be modified and used by the LSCs as well.
- A motion was made, seconded, and passed to set travel assistance for spring national championships at $275.
- Following a motion to reconsider which was made, seconded, and passed, a motion was made, seconded, and passed to approve the request for travel reimbursement from a swimmer who missed her event due to illness which was severe enough for her to be seen by an ER physician and caused her club to scratch two relay events.
- A 30-day motion was made and seconded to approve the revised Safety Manual.
March 2001 Board of Directors meeting -- March 28, 2001
- Motions to approve expenditure authorizations of $8557.22 to pay for school buses for the Western Zone team and of $200 as a deposit on the vans for the Western Zone team were made, seconded, and approved. A motion to approve an additional $300 ($500 already budgeted for this purpose) to reimburse travel and registration expenses for two people to attend the USA official's clinic this May in Salt Lake City was made, seconded, and approved.
- A 30-day motion was approved to allow Zone awarded and scheduled long course meets to accept entries, postmarked the third Monday before competition, from the local Zone clubs/swimmers prior to all other entries submitted with the normal second Monday before competition postmark. This motion was amended so that it would apply for the 2001 Long Course season only. This changes the Zone Autonomy rules in Section 6.A.1 (page 78) of the Swim Guide to read as follows:
- (1) Entries submitted by swimmers within the Zone must be postmarked by the third Monday before the first day of competition of the upcoming meet to warrant priority.
- (2) All entries from other Pacific Swimming Zones or other LSCs must be postmarked by the second Monday before the first day of competition, These entries will be accepted on a first-come basis along with the remaining local Zone entries that did NOT make the third Monday postmark requirement.
- (3) Wording explaining that local zone entries will be given priority, if postmarked before the third Monday, shall be included in the "Entries" section of the sanctioned meet information.
- (4) Entries from other Pacific Zones or LSCs will not be considered until the 2nd Monday before the meet, and then will be considered in the order that they were received.
a. Zones may restrict entry to residents of the zones in certain meets. For long course meets with an entry limit, awarded and scheduled by the Zone, a host club may give priority to swimmers attached to clubs within the zone, as follows:
- The following 30 day motion was approved: for 2002 the spring cycle of C/B and A+ meets leading up to the AA+ meet two weeks before short course Far Western be unchanged. The C/B weekend in June/July should be eliminated, but the A+ weekend two weeks before the long course Age Group Championships should be retained. The fall cycle of C/B and A+ weekends leading up to the short course Age Group Championships should be unchanged.
- The 30-day motion that the C/B and A+ cycles be dropped from the 2002 Pacific Meet Schedule failed.
- The 30-day motion to approve an alternative LSC logo which can be modified and used by the LSCs as well failed.
- A motion was made, seconded, and approved to adjust the determined airfare for the 3/27-4/1 Senior National meet approved in the February meeting to $350 to more closely reflect actual average travel costs for this meet.
- A motion was made and seconded to approve the revision of the Safety Manual. The motion was referred to committee (M.Metcalf, H.Race, A.Eggert) for wordsmithing.
- A motion was made, seconded, and carried to set the determined airfare for the Disability Championships at $235.
- A motion was made, seconded, and carried that the Board Meeting and House of Delegates meeting scheduled for June 27th be moved forward to June 20th providing the meeting room is available at the San Lorenzo Community Church (note: the room is available).
- A motion was made and seconded that Pacific Swimming may subsidize host clubs for some of the documented out-of-pocket costs of hosting meets designated by the Board of Directors. Such costs may include pool rental, computer and timing services and similar direct costs. These costs do not include costs associated with programs, snack bars, hospitality, raffles, and similar indirect costs. The designated meets and amounts of subsidy shall be proposed jointly by the Senior and/or Age Group committees and the Scheduling committee and be approved by the Board of Directors for inclusion in the annual operating budget. The subsidy shall be paid to the host club upon submission of the required documentation as specified by the Treasurer. The motion was tabled until the April board meeting.
- A motion was made, seconded, and carried to approve Triton Aquatic Swim Team (TAST) of Belmont for membership.
April 2001 Board of Directors meeting -- April 25, 2001
- Motions to approve expenditure authorizations of $130/month to pay for the rental of the church social hall, $54,000 to pay for food and the first night's deposit on the hotel rooms for the Western Zone team, $1,470 for the 10/un camp in Monterey on May 6, and $7,000 for the Q camp in Portola Valley on May 12-13 were made, seconded, and approved.
- A motion was made, seconded, and tabled to approve the revision of the Safety Manual.
- A motion was made, seconded, and carried that Pacific Swimming may subsidize host clubs for some of the documented out-of-pocket costs of hosting meets designated by the Board of Directors. Such costs may include pool rental, computer and timing services and similar direct costs. These costs do not include costs associated with programs, snack bars, hospitality, raffles, and similar indirect costs. The designated meets and amounts of subsidy shall be proposed jointly by the Senior and/or Age Group committees and the Scheduling committee and be approved by the Board of Directors for inclusion in the annual operating budget. The subsidy shall be paid to the host club upon submission of the required documentation as specified by the Treasurer.
- A motion to authorize payment of $2713.75 to reimburse SUNN for pool rental and other expenses associated with holding the Short Course Age Group Championship meet at Oceana H.S. pool was removed from the table and was defeated.
- A motion was made, seconded, and carried that the fee for non-athlete membership be kept at $30 for all classes.
- A 30-day motion was made and seconded that the Technical Planning Committee be eliminated and all references to this committee be removed. This motion will be considered at the House of Delegates meeting.
- A 30-day motion was made and seconded that an alternative Y2002 schedule for Pacific meets be presented to the House of Delegates for approval.
- A 30-day motion was made and seconded that the 10U events at the Age Group Short Course Championship meet be made Trials and Finals and that the addition of a consolation heat be continued.
- A motion was made, seconded, and carried that because the BoD/HoD meeting was moved forward by one week, that Board members who would normally be excused because they are on Pacific/USA Swimming business, be allowed to vote by absentee ballot. Ballots must be in Judy Szmidt's hands before the HoD meeting.
- A motion was made, seconded, and carried that effective immediately, the following wording will be added to meets held in Pacific: Add to all non-championship meet information sheets "Disabled swimmers are welcome to attend this meet and should contact the Meet Director or Meet Referee regarding special accommodations on entry times and seeding per Pacific Swimming Policy." The preceding statement may also be included on meet sheets for championship meets at the discretion of the Meet Director and Meet Referee.
May 2001 Board of Directors meeting -- May 23, 2001
- Motions to approve expenditure authorizations of $350 for the officials chairman to attend the USA Swimming Officials Chairmen workshop and of up to $2,000 to restore a working computer to the Registration Chairman were made, seconded, and approved.
- A 30-day motion was made and seconded to approve the revision of the Safety Manual
- A motion was made and seconded to approve the 2002 Pacific Swimming major meet schedule. The motion was approved with the following changes: long course Far Westerns moved to July 31-Aug. 4; Age Group Championships moved to July 18-21. In addition, any swimmer making a new AA time at the July 13-14 Long Course A+ meet is allowed to enter the Age Group Championships the next weekend.
- A 30-day motion was made and seconded to change the entry times for the Dec. 2001 Short Course Age Group Championship to the faster of the AA time standard for that event or the 40th place time in this meet based on a two-year average.
- A motion was made, seconded, and approved to adopt a policy of not condoning the use of portable gas-fired space heaters at Pacific meet venues.
- A 30-day motion was made and seconded to adopt the revised protocol for meet marshals.
- A motion was made and seconded to deposit any co-payments as soon as received. The motion was amended to allow for the deposit of any co-payments received within seven days prior to the final payment deadline after that deadline.
- A motion was made, seconded, and passed to approve a protocol for the administration of the Adam Szmidt Memorial Fund.
- Motions were made, seconded, and passed to approve the membership of the Skip Kenney Swim Camp and the Stanford University Swim Camp.
- Travel assistance for summer National Championships in Clovis was set at $50 from the Bay Area and $75 from outlying areas, plus $200.
June 2001 House of Delegates meeting -- June 20, 2001
- A motion was made, seconded, and carried to approve all Board actions since the last House of Delegates meeting.
- The following new officers were elected to two-year terms: General Chairman, Clint Benton; Administrative Vice-Chairman, Harrison Race; Senior Vice-Chairman, Steve Morsilli; Age Group Vice-Chairman, Joe Woo; Treasurer, Fred Siegrist; Secretary, David Cottam; and Registration Chairman, Judy Siegrist. In addition, Gerry Ng, George Cleveland, Larry Rice and Elias Totah were elected to the Board of Review and Lloyd Yoshida, Julian Szmidt, Larry Rice, George Cleveland, and Larry Countryman were elected as at-large members of the Board of Directors. All assume their new roles on Sept. 1.
- A motion was made, seconded, and carried that the Technical Planning Committee be eliminated and all references to this committee in the Bylaws be removed.
June 2001 Board of Directors meeting -- June 20, 2001
- A motion was made, seconded, and carried that the travel reimbursement for the U.S. Aquatic Sports convention in September be set at $450.00.
- A motion was made and seconded to change the entry time standards for the 2001 Pacific Short Course Championship meet to the faster of (1) the 40th place time based on a 2 year average or (2) the AA time standard for that event. The motion was tabled until the July meeting.
- A motion was made, seconded, and carried to adopt the revised protocol for meet marshals.
- A motion was made, seconded, and carried that all adult participants, coaches and managers who agree to participate in a Pacific Swimming All Star Trip or Swimming Camp sign an agreement as part of their Honor Code that they will be responsible for any expense incurred by Pacific Swimming on their behalf if they do not attend and perform the agreed-to assignment barring acceptable extenuating circumatances. The motion was approved in concept and is to be "wordsmithed" to make it closer to the language used by USA Swimming for this purpose.
- A motion was made, seconded, and carried that the 2002 Pacific Swimming meets be awarded as recommended by the meet scheduling committee.
- A motion was made, seconded, and carried that the Zone 3 closed invitational held in Willits be allowed open status even though it is on the same weekend as the Sectional and Age Group Champs. It will be held in a six-lane pool and will be a short course meet.
- A motion was made and seconded that Zone 2 be allowed to hold a championship meet on a C/B mandated weekend. The motion was tabled.
July 2001 Board of Directors meeting -- July 25, 2001
- Motions to approve expenditure authorizations of $451 for the officials chairman to purchase DQ slips, for the expenditure of $1470 for the Aug. 26 11-12 non-Q camp and for the expenditure of $14,850 for the Sept. 29-30 Junior Leadership Camp were made, seconded, and approved.
- A motion was made and seconded to change the time standards for the fall 2001 Pacific Short Course Championship to the faster of 40th place based on a two-year average or the AA standard for that event. The motion failed.
- A motion was made, seconded, and carried to make additional financial support available for needy athletes for this year's Western Zones. The criteria would be: (1) matching funds of up to $250 would be allowed, (2) application would be submitted by the swimmer's coach and considered by a committee to be established by the Board, (3) need would be based on true hardship, such as family lack of funds, death of parent, eligible for school lunch program, loss of job, or on team scholarship. The funds to be distributed would be based on the following formula: family funds + club funds + zone funds + Pacific funds = the $745 co-pay for the meet.
- A motion was made, seconded, and carried to approve the following meets for 2002 awarded by the Scheduling Committee following the second round of bidding: 2/16-17 Junior+ to Pleasanton Sea Hawks, 7/5-7 age group open to Ukiah Dolphins, 7/18-21 Long Course Age Group Championships to Orinda Aquatics.
- A motion was made and seconded to increase the meet participation fee to $4. The motion was amended to increase the fee to $5. A committee was formed to review the fee and a report is due in 60 days.
- A motion was made, seconded, and carried to recognize the Oakland Barracuda Aquatics team for its success in implementing an outreach program in its community.
- A motion was made, seconded, and carried to approve Swim Connection as an affiliated group member and Met West Stanford National Training Center (MWSN) as a club member.
August 2001 Board of Directors meeting -- August 22, 2001
- Motions were made, seconded, and carried to spend up to $1500 to purchase a new computer system for for Judy Szmidt to be used for maintaining club and non-athlete membership records and for Judy Siegrist for maintaining athlete registration records.
- The following 30-day motion was made and seconded: The meet information for all non-championship age-group meets will include the following wording which will assure that the team is trying to comply with the four-hour rule: "The Meet referee will determine when any 12 and under age-group event will be swum four hours after the first 12 and under age-group event. Swimmers will then be allowed to scratch any event that has not been seeded that is determined to be swum after that four-hour limit, and the host club will provide an immediate refund to the swimmer." When this statement is in any Age-Group Meet-Sheet, it shall be determined that the meet is in compliance with USA Swimming rule 205.3.1.F.
- A motion was made, seconded, and approved that the Zone 3 Winter Championship meet be exempted from the prohibition of being held the same weekend as a PC scheduled Jr+ meet. Zone 3 would like to schedule their Winter Championship meet on the weekend (1/19/02) that PLS will be holding a Jr+ meet. PLS was contacted and has no objections.
- A motion was made, seconded, and carried to change the fee that PC currently charges for returned checks to $25 plus and bank charges (note: according to the maker of this motion, it should read, "...$15 plus bank charges" and will be submitted for correction at the next meeting.)
- The registration chairman reported that we have 11,749 regular memberships year to date and 2277 Season #1 memberships. This is a 3.5% increase over last year at this time.
- The membership chairman reported that we currently have 375 coaches, over 900 officials and others and 118 clubs registered.
- Outgoing General Chairman Gerry Ng was voted chairman of the Board of Review, to replace incoming General Chairman Clint Benton.
September 2001 Board of Directors meeting -- September 26, 2001
- The next House of Delegates will meet November 28.
- A motion was made, seconded, and approved to allow a budget variance to add funding to the Senior Long Distance Camp to be held at the US Olympic Training Center in January in the amount of approximately $18,000. The amount will cover airfare, athlete, and staff room and board.
- The following 30-day motion was withdrawn: The meet information for all non-championship age-group meets will include the following wording which will assure that the team is trying to comply with the four-hour rule: "The Meet referee will determine when any 12 and under age-group event will be swum four hours after the first 12 and under age-group event. Swimmers will then be allowed to scratch any event that has not been seeded that is determined to be swum after that four-hour limit, and the host club will provide an immediate refund to the swimmer." When this statement is in any Age-Group Meet-Sheet, it shall be determined that the meet is in compliance with USA Swimming rule 205.3.1.F.
- A motion was made, seconded, and passed that the meet participation fee be increased to $5 effective Jan. 1, 2002. This was a replacement motion to a proposal to raise the fee to $4.
- A motion, which had been previously tabled, to allow Zone 2 to hold a championship meet on a C/B mandated weekend was withdrawn.
- A motion was made, seconded, and carried that the Board of Directors accept the appointments made by the incoming General Chairman to the Board of Directors.
- A motion was made, seconded, and carried to reconsider the motion made at the August meeting concerning changing the fee Pacific charges for returned checks.
- A motion was made, seconded, and carried to set the fee for returned checks to $15 plus bank charges.
- The following 30-day motion was made and seconded to adjust the current meet fee schedule in Section 2.B.1 of the swim guide as follows:
Meet Type Individual Entries Relay Entries Total Host PC Total Host PC Sr T&F $5.50 $4.00 $1.50 $16.00 $11.50 $4.50 Sr, Jr, Jr+ 4.50 3.30 1.20 no change Far Westerns 4.50 3.30 1.20 no change AA+ 4.00 2.90 1.10 12.00 8.50 3.50 A, Champs, Age 2.25 1.60 0.65 7.00 5.00 2.00 Group Opens B, C, Novice 2.00 1.75 0.25 no change All others 2.00 1.50 0.50 no change Time Trials 8.00 6.00 2.00 no change - A 60-day motion was made and seconded to change the budgeting year for Pacific to reflect the actual swim year: Sept. 1-Aug. 31. The budget meeting would be scheduled for late March of each year with a presentation of a 30-day proposal to the Board by the April meeting, adoption by the May meeting, and presentation to the House of Delegates at the June meeting.
- A motion was made, seconded, and carried that the Board of Directors authorize the Treasurer to use our standard accounting process to pay all reasonable net additional expenditures required to return home from the USA annual convention. Attendees from Pacific occurred unanticipated expenses when they had to change their travel plans because of the Sept 11 terrorist action. The 12 members of the Board affected by this proposal recused themselves from voting on this motion.
- A motion was made, seconded, and carried that the clubs in Lake County be exempted from the restrictions on clubs holding Zone meets the same weekends as scheduled Pacific level meets. Current clubs are Willits and Lake County.
- A 30-day motion was made and seconded that for the Short Course Far Westerns meet, host teams be allowed to add the new distance events and limit relays to two entries per age group and sex per club.
- >A motion was made and seconded to remove the Age Group International meet from the 2002 Pacific schedule. After discussion of this request, the motion was ruled out of order.
- A motion was made to reconsider the 2002 Pacific meet schedule. There was no second.
- A motion was made, seconded, and carried to accept the new time standards for Y2002 (Age Group and Western Zone Consideration times) as proposed except that the 17-18 girls 200 breaststroke PRT time needs to be corrected. There has been no request to change the Pacific senior time standards.
- A motion was made, seconded, and carried to allow Zone 1 South to schedule their Y2003 Championships the same weekend as the Jr+ meet.
- Two club name changes were approved by the Board: Silicon Valley Splash to Valley Splash and San Jose Aquatics to Silicon Valley Aquatic Association.
October 2001 Board of Directors meeting -- October 24, 2001
- A motion was made, seconded, and carried to approve the expenditure of up to $18,000 to cover the costs of the Distance Training Camp scheduled for January 10-13, 2002 in Colorado Springs. Costs will include airfare and clothing for the 29 participants and lodging and meals for non-funded athletes.
- A motion was made, seconded, and carried to approve the expenditure of an amount up to $9000 to cover airfare and other expenses for swimmers representing Pacific at the All Star Quad meet this January in Oregon. Airfare is estimated at $151 for each of the 38 people on the team.
- A 30-day motion was approved to adjust the current meet fee schedule in Section 2.B.1 of the swim guide. The change will be effective Jan. 1, 2002. The changes are as follows:
Meet Type Individual Entries Relay Entries Total Host PC Total Host PC Sr T&F $5.50 $4.00 $1.50 $16.00 $11.50 $4.50 Sr, Jr, Jr+ 4.50 3.30 1.20 no change Far Westerns 4.50 3.30 1.20 no change AA+ 4.00 2.90 1.10 12.00 8.50 3.50 A, Champs, Age 2.25 1.60 0.65 7.00 5.00 2.00 Group Opens B, C, Novice 2.00 1.75 0.25 no change All others 2.00 1.50 0.50 no change Time Trials 8.00 6.00 2.00 no change - a 30-day motion was approved that for the Far Westerns Short Course meet, the host team will be allowed to add the new distance events and may limit relays to two (2) entries per age group and sex per club. This was approved after the two words shown in italics were added to clarify the meaning of the motion.
- A 30-day motion was made and seconded that the Board of Directors recommend approval of the Y2002 budget to the House of Delegates. Proposed changes include that the Senior Program be renamed the National Program so that it can encompass National Adapted Swimming and that its budget include travel assistance for travel to National Disability Championships.
- A motion was made, seconded, and carried to make permanent last year's motion allowing host clubs to give preferential treatment to swimmers in their Zone for long course meets. Last year's motion was passed on a one year trial basis.
- A motion was made, seconded, and carried that the co-pay for camps held outside of Pacific Swimming shall be 30% unless otherwise specified by the Board of Directors. This would apply to the senior Distance Camp held at the OTC in January.
- A motion was made, seconded, and carried that all paperwork related to the Adam Szmidt Memorial 10-Under camp include a drawing of a little swimmer which will serve as a mascot for the camp.
- A 30-day motion was made and seconded that half of the projected budget surplus be reserved to build back up investment accounts which were drawn down over the last several years of deficit budgets.
- A motion was made, seconded, and carried that Santa Cruz Aquatics be allowed to change their meet from a Jr+ to a B/A+ against the June 2002 Jr+ host by CMST. CMST did not have any objections.
- A motion was made, seconded, and carried that the determined airfare for the December US Open in New York be $350.00.
- Two club name changes were approved: Humboldt Coast Aquatics to Humboldt Swim Club and Silver Dolphin Swim Club to Richmond Silver Dolphin Swim Club.