Board of Directors Documents

In 2017, Pacific's Board of Directors will meet on February 15, April 19, July 19, September 20, and November 15. All members of Pacific Swimming and USA Swimming are welcome to attend. Board meetings are generally held at the Courtyard San Ramon, 18090 San Ramon Valley Road, San RamonBoard meetings start at 7:30 PM and generally end at 9 PM.

Call- In # 1-866-305-2467
Host Code: 4392292
Guest Code: 439229
Go To Meeting: 673-536-101

Below are the agenda, minutes, reports and motions for the most recent BOD meeting.  Click here to access archived meeting minutes.


Agenda - 11/16/16 BOD Meeting
Revised Agenda as of 11/15/16


Minutes - 11/16/16 BOD Meeting

Officer Reports

Treasurer Report
Draft Statement of Financial Position - 10/31/16

Treasurer Report
Draft Statement of Activities Budget Performance 9/30/16 & 10/31/16

2015-16 Budget vs. Actual
Draft 8/31/16

Staff Report

Registration/Membership Report 11/16

Committee Reports

Diversity Committee Report 10/27/16

Diversity Committee Report 11/3/16

Diversity Camp and Summit Report

Club Development Report 11/16/16

Governance Committee Report - 11/13/16

Finance Committee and Investment Committee Reports 11/16/16

Age Group Committee Report 11/16/16

Officials Committee Report 11/16/16

Zone Reports

Zone 1 South Report - 11/16/16

Zone 2 Report - 11/16/16

Zone 4 Report 11/16/16

Old Business

Motion 1610SC1 - Travel Support for Two Sectionals

Motion 1610SC1 - Policies and Procedures Section IX.A.5.a
Amend Section on Senior Circuit Time Standards

Motion 1610SCH1 - Change Host Team of Senior Circuit Meet

2017 Speedo Far Westerns Time Standards

New Business

Motion 1611SCH1 - Change Policies and Procedures Section VIII - Scheduling

Motion 1611SCH2 - Change Host of Sr. Meet

Motion 1611SCH3 - Award Senior 2 Meet to RENO
June 23-35, 2017

Motion 1611SCH4 - Proposed 2017-18 Meet Schedule

Motion 1611TR - Convention Financial Assistance
Change to Policies and Procedures

Motion 1611DC - 2016 Fall Grants
Motion to approve Diversity Grant amounts


2014 Motions Introduced & Acted Upon
Updated through February 18, 2015.

2015 Motions
Updated 11/25/15

Budget and Other Board Documents and Forms

2015-2016 Budget

Committee Application
To be used by interested parties to apply to serve on a Pacific committee.

Committee Report Template (word version)

Pacific Swimming, Inc. Crisis Management Plan
Pacific Swimming's general procedures for handling crisis management and disaster recovery.

Committee Report Template (pdf version)

Document Survey Form
The form provides Pacific Swimming with a list of the type and scope of documents that are created and maintained by each elected and appointed officer and committee chair (e.g Treasurer, Age Group, Diversity, Sanction etc.).

Statement of Principles on Ethical Behavior & Conflict of Interest
Pacific's guidelines for behavior for Board members. It should be completed by new Board members and returned to the Secretary, and annually thereafter.