Board of Directors Documents

In 2015, Pacific's Board of Directors will meet on February 18, April 22, July 22, September 23, and November 18. All members of Pacific Swimming and USA Swimming are welcome to attend. Board meetings are generally held at the Courtyard San Ramon, 18090 San Ramon Valley Road, San RamonBoard meetings start at 7:30 PM and generally end at 9 PM.

Below are the agenda, minutes, reports and motions for the most recent BOD meeting.  Click here to access archived meeting minutes.


Agenda - 9/23/15 BOD Meeting


Minutes - 7/22/15 BOD Meeting

Officer Reports

Treasurer Report
Statement of Activities Budget Performance 7/31/15

Treasurer Report
Statement of Activities Budget Performance 8/31/15

Treasurer Report
Statement of Financial Position 7/31/15 & 8/31/15

Committee Reports

Diversity Report 9/16/15

Investment Committee Report 9/23/15

Finance Committee Report 9/23/15

Senior/Travel Committee Report 9/23/15
Travel Support Guidelines

Senior/Travel Winter 2015 Airfares

Task Force to Evaluate Age Group Standards
Committee Report and Recommendations

Age Group Committee Report

2015-2016 Meet - Officials Assignments - 9/22/15

Staff Report

Registration/Membership Report 9/15

Zone Reports

Zone 1S Report 9/15

Zone 2 Report 9/15

Zone 3 Report 9/15

Zone 4 Report 9/15

Old Business

Motion 1507RRC1- Update and Revision of Pacific Swimming's Rules and Regulations
(30 day motion)

New Business

Motion 1509Z3B1 - Mondays Exception Rule
Exception for when "2 Mondays prior" meet entries deadline falls on a holiday

Motion 1509SCH1 - Pacific Swimming Meeting Schedule


2015 Motions
Updated 8/7/15

2014 Motions Introduced & Acted Upon
Updated through February 18, 2015.

Budget and Other Board Documents and Forms

2015-2016 Budget

2014-15 Budget
As approved by the October 2014 House of Delegates Meeting. Revised 2/18/15.

Committee Application
To be used by interested parties to apply to serve on a Pacific committee.

Committee Report Template (pdf version)

Committee Report Template (word version)

Document Survey Form
The form provides Pacific Swimming with a list of the type and scope of documents that are created and maintained by each elected and appointed officer and committee chair (e.g Treasurer, Age Group, Diversity, Sanction etc.).

Statement of Principles on Ethical Behavior & Conflict of Interest
Pacific's guidelines for behavior for Board members. It should be completed by new Board members and returned to the Secretary, and annually thereafter.

Conflict of Interest Policy
Pacific's policy regarding conflict of interest. It should be completed by new Board members and returned to the Secretary, and annually thereafter.

Pacific Swimming, Inc. Crisis Management Plan
Pacific Swimming's general procedures for handling crisis management and disaster recovery.