Board of Directors Documents

In 2018, Pacific's Board of Directors will meet on February 21, April 18, July 18, September 19, and November 14. All members of Pacific Swimming and USA Swimming are welcome to attend. Board meetings are generally held at the Courtyard San Ramon, 18090 San Ramon Valley Road, San RamonBoard meetings start at 7:30 PM and generally end at 9 PM.

Call- In # 1-866-305-2467
Participant Code: 606844
Go To Meeting: 957-427-661

Below are the agenda, minutes, reports and motions for the most recent BOD meeting.  Click here to access archived meeting minutes.


Agenda 2/21/18 BOD
Revision 2 - 2/20/18

Agenda - 4/18/18 BOD Meeting
Preliminary - Posted 2.26.18


Minutes - 2/18/18 BOD Meeting

Minutes - 1/17/18 Exec. Comm. Meeting
Updated 2/14/18

Officer Reports

General Chair Report 2/21/18

Treasurer Report
10/31/17 Draft Statement of Financial Position

Treasurer Report
11/30/17 Draft Statement of Financial Position

Treasurer Report
12/31/17 Draft Statement of Financial Position

Treasurer Report
1/31/18 Draft Statement of Financial Position

Treasurer Report
October - December 2017 Statement of Activities Budget Performance

Treasurer Report
1/31/18 Draft Statement of Activities Budget Performance

Staff Report

Registration/Membership Report 2/21/18

Required Communication
with regards to following Audit Report

Pacific Swimming Financials
Audit Report

Committee Reports

Finance Committee & Investment Committee Reports 2/21/18

Scheduling Report 2/21/18
Minutes from January Conference Call

Senior Committee Report 2/21/18

Age Group Committee Report 2/21/18

Officials Committee Report 2/21/18

Zone Reports

Zone 1 South Report - 2/21/18

Zone 4 Report - 2/21/18

New Business

Motion 1802SC1 Motion to Add P&F Option to the Senior Open Meet Class

Motion 1802SC2 Motion to Modify Entry Fees structure for Senior Meets

Motion 1802OC1 Motion Regarding Scratch Rules for Senior Meets
Section V of Policies & Procedures

Motion 1802MR1 - Onsite Registration Procedure


2017 Motions Introduced & Acted Upon
Updated through December 31, 2017

Budget and Other Board Documents and Forms

2017-2018 Budget
As approved by the May 2017 House of Delegates Meeting.

Committee Application
To be used by interested parties to apply to serve on a Pacific committee.

Committee Report Template (word version)

Committee Report Template (pdf version)

Document Survey Form
The form provides Pacific Swimming with a list of the type and scope of documents that are created and maintained by each elected and appointed officer and committee chair (e.g Treasurer, Age Group, Diversity, Sanction etc.).

Statement of Principles on Ethical Behavior & Conflict of Interest
Pacific's guidelines for behavior for Board members. It should be completed by new Board members and returned to the Secretary, and annually thereafter.