Board of Directors Documents

In 2016, Pacific's Board of Directors will meet on February 17, April 20, July 20, September 14, and November 16. All members of Pacific Swimming and USA Swimming are welcome to attend. Board meetings are generally held at the Courtyard San Ramon, 18090 San Ramon Valley Road, San RamonBoard meetings start at 7:30 PM and generally end at 9 PM.

Below are the agenda, minutes, reports and motions for the most recent BOD meeting.  Click here to access archived meeting minutes.


Agenda - 9/14/16 BOD Meeting
Revised 9/13/16


Minutes - 9/14/16 BOD Meeting

Officer Reports

Treasurer Report
Draft Statement of Financial Position 7/31/16

Treasurer Report
Draft Statement of Financial Position - 8/31/16

Treasurer Report
Draft Statement of Activities Budget Performance 7/31/16

Treasurer Report
Draft Statement of Activities - Budget Performance 8/31/16

2015-16 Budget vs. Actual
Draft 8/31/16

Staff Report

Registration/Membership Report 9/16

Committee Reports

Finance Committee & Investment Committee Reports 9/14/16

Diversity Committee Report 9/14/16

Diversity Subcommittee Report

Officials Committee Report

Zone Reports

Zone 1 South Report - 9/14/16

Zone 4 Report 9/14/16

Old Business

Motion 1606TR - Olympic Trials Travel Support
Email vote

New Business

Motion 1609IC1 - Pacific Swimming Quad Grant Program

Motion 1609EXE1 - Proposed 2017 Pacific Swimming Meeting Schedule
Motion to approve the attached Proposed 2017 Schedule of Pacific Swimming Meetings

Motion 1609OC1 - Officials' Support
Motion to approve travel support amounts for Officials

Motion 1609TRC Travel Support
For Winter Nationals & Jr. Nationals


2014 Motions Introduced & Acted Upon
Updated through February 18, 2015.

2015 Motions
Updated 11/25/15

Budget and Other Board Documents and Forms

2015-2016 Budget

Committee Application
To be used by interested parties to apply to serve on a Pacific committee.

Committee Report Template (word version)

Pacific Swimming, Inc. Crisis Management Plan
Pacific Swimming's general procedures for handling crisis management and disaster recovery.

Committee Report Template (pdf version)

Document Survey Form
The form provides Pacific Swimming with a list of the type and scope of documents that are created and maintained by each elected and appointed officer and committee chair (e.g Treasurer, Age Group, Diversity, Sanction etc.).

Statement of Principles on Ethical Behavior & Conflict of Interest
Pacific's guidelines for behavior for Board members. It should be completed by new Board members and returned to the Secretary, and annually thereafter.