Board Documents

In 2014, Pacific's Board of Directors will meet on February 19, April 23, July 23, September 24, and November 19. All members of Pacific Swimming and USA Swimming are welcome to attend. Board meetings are generally held at the Courtyard San Ramon, 18090 San Ramon Valley Road, San RamonBoard meetings start at 7:30 PM and generally end at 9 PM.

Below are the agenda, minutes, reports and motions for the most recent BOD meeting.


Minutes - 7/23/14 BOD Meeting

Officer Reports

Financial statements through July 31, 2014.

Committee Reports




Zone Reports

Zone 1 North

Zone 1 South

Zone 2

Zone 4

Old Business

Motion 1403AG3: Far Western Championships


2014 Motions Introduced & Acted Upon
(updated August 1, 2014)

1407GC1 - Scratch Down Clarification

1407GC2 - Safe Environment

1403GC3 - Destructive Devices

1407FC1 - Board Designated Membership Fund

1407DVC1 - Diversity Grant Funding

1407AG - Age Group Motions

Budget and Other Board Documents and Forms

2014 Budget
As approved by the October 2013 House of Delegates Meeting

Committee Application
To be used by interested parties to apply to serve on a Pacific committee.

Committee Report Template (pdf version)

Committee Report Template (word version)

Budget Submission/Request for Spending Approval Form
This form is designed to be used by Board members in the budgeting process for the 2012 budget but, more importantly, combines the budget form with the request to spend form. Board members can prepare a budget submission for their function using this form and then when it comes time, for asterisked items, they can update the lines as needed and submit as a request for Board approval to spend.

Document Survey Form
The form provides Pacific Swimming with a list of the type and scope of documents that are created and maintained by each elected and appointed officer and committee chair (e.g Treasurer, Age Group, Diversity, Sanction etc.).

Statement of Principles on Ethical Behavior & Conflict of Interest
Pacific's guidelines for behavior for Board members. It should be completed by new Board members and returned to the Secretary, and annually thereafter.

Conflict of Interest Policy
Pacific's policy regarding conflict of interest. It should be completed by new Board members and returned to the Secretary, and annually thereafter.

Pacific Swimming, Inc. Crisis Management Plan
Pacific Swimming's general procedures for handling crisis management and disaster recovery.