Board of Directors Documents

In 2017, Pacific's Board of Directors will meet on February 15, April 19, July 19, September 20, and November 15. All members of Pacific Swimming and USA Swimming are welcome to attend. Board meetings are generally held at the Courtyard San Ramon, 18090 San Ramon Valley Road, San RamonBoard meetings start at 7:30 PM and generally end at 9 PM.

Call- In # 1-866-305-2467
Host Code: 4392292
Guest Code: 439229
Go To Meeting: 673-536-101

Below are the agenda, minutes, reports and motions for the most recent BOD meeting.  Click here to access archived meeting minutes.


Agenda - 2/15/17 BOD Meeting
Updated 2/14/17


Minutes - 2/15/17 BOD Meeting

Officer Reports

Treasurer Report
Draft Statement of Financial Position 12/31/16

Treasurer Report
Draft Statement of Financial Position - 1/31/17

Treasurer Report
Draft Statement of Activities Budget Performance 12/31/16

Treasurer Report
Draft Statement of Activities Budget Performance 1/31/17

Treasurer Report
Draft Budget 1/31/17

Staff Report

Registration/Membership Report 2/17

Committee Reports

Diversity Committee Report 1/26/17

Disability Report

Scheduling Committee 2/15/17

Nominating Committee - 2/15/17

Governance Committee Report - 2/15/17

Finance Committee and Investment Committee Reports 2/15/17

Officials Committee Report 2/15/17

Zone Reports

Zone 1 South Report - 2/15/17

Zone 2 Report - 2/15/17

Zone 4 Report - 2/15/17

Old Business

Motion 1611TR1 - Convention Financial Assistance
Change to Policies and Procedures

Motion 1701GC01 - Policies and Procedures Section VII

Motion 1701GC02 - Policies and Procedures Section X

Motions 1701MR01, 1701MR02

Motion 1701SC01 - Approval of Bids for 2017-18 Season

Motion 1611SCH1 - Change Policies and Procedures Section VIII - Scheduling

New Business

Motion 1702IC1 - Quad 1 Facility Grant Round 2
The Investment Committee moves to open the Quad 1 Facility Grant for a second round of applications.

Motion 1702TR1 - Travel Support Airfares
Approve airfares for support to US Open Water Nationals, World Championship Trials, US Open National, Jr Nationals


2014 Motions Introduced & Acted Upon
Updated through February 18, 2015.

2015 Motions
Updated 11/25/15

Budget and Other Board Documents and Forms

2015-2016 Budget

Committee Application
To be used by interested parties to apply to serve on a Pacific committee.

Committee Report Template (word version)

Pacific Swimming, Inc. Crisis Management Plan
Pacific Swimming's general procedures for handling crisis management and disaster recovery.

Committee Report Template (pdf version)

Document Survey Form
The form provides Pacific Swimming with a list of the type and scope of documents that are created and maintained by each elected and appointed officer and committee chair (e.g Treasurer, Age Group, Diversity, Sanction etc.).

Statement of Principles on Ethical Behavior & Conflict of Interest
Pacific's guidelines for behavior for Board members. It should be completed by new Board members and returned to the Secretary, and annually thereafter.