Board of Directors Documents

In 2016, Pacific's Board of Directors will meet on February 17, April 20, July 20, September 14, and November 16. All members of Pacific Swimming and USA Swimming are welcome to attend. Board meetings are generally held at the Courtyard San Ramon, 18090 San Ramon Valley Road, San RamonBoard meetings start at 7:30 PM and generally end at 9 PM.

Below are the agenda, minutes, reports and motions for the most recent BOD meeting.  Click here to access archived meeting minutes.


Agenda - 7/20/16 BOD Meeting


Minutes - 7/20/16 BOD Meeting

Officer Reports

Treasurer Report
Draft Statement of Financial Position - 6/30/16

Treasurer Report
Statement of Activities - Budget Performance 6/30/16

Staff Report

Registration/Membership Report 7/16

Committee Reports

Finance Committee & Investment Committee Reports 6/30/16

Diversity Committee Report 7/20/16

Western Zone Diversity Camp Report

Age Group Committee Report 7/20/16

Document Review Committee Report
      Summary of Policies and Procedures Changes

      Policies and Procedures
      7/14/16 Version Presented to BOD

      Marked Up Files of Policies and Procedures
      Files of each section's changes

Officials Committee Report

Zone Reports

Zone 1 South Report - 7/20/16

Zone 4 Report 7/20/16

New Business

Motion 1607DRC01: Approve Edited Policies and Procedures
The Document Review Committee moves to approve the edited Policies and Procedures. (30 Day Motion) Click for summary of changes.


2014 Motions Introduced & Acted Upon
Updated through February 18, 2015.

2015 Motions
Updated 11/25/15

Budget and Other Board Documents and Forms

2015-2016 Budget

Committee Application
To be used by interested parties to apply to serve on a Pacific committee.

Committee Report Template (word version)

Pacific Swimming, Inc. Crisis Management Plan
Pacific Swimming's general procedures for handling crisis management and disaster recovery.

Committee Report Template (pdf version)

Document Survey Form
The form provides Pacific Swimming with a list of the type and scope of documents that are created and maintained by each elected and appointed officer and committee chair (e.g Treasurer, Age Group, Diversity, Sanction etc.).

Statement of Principles on Ethical Behavior & Conflict of Interest
Pacific's guidelines for behavior for Board members. It should be completed by new Board members and returned to the Secretary, and annually thereafter.