Board of Directors Documents

In 2018, Pacific's Board of Directors will meet on February 21, April 18, July 18, September 19, and November 14. All members of Pacific Swimming and USA Swimming are welcome to attend. Board meetings are generally held at the Courtyard San Ramon, 18090 San Ramon Valley Road, San RamonBoard meetings start at 7:30 PM and generally end at 9 PM.

Call- In # 1-866-305-2467
Host Code: 4392292
Guest Code: 439229
Go To Meeting: 673-536-101

Below are the agenda, minutes, reports and motions for the most recent BOD meeting.  Click here to access archived meeting minutes.


Agenda - 11/15/17 BOD Meeting
Revised 11/13/17


Minutes - 11/15/17 BOD Meeting

Minutes - 10/18/17 Exec. Comm. Meeting

Officer Reports

General Chair Report
Report from General Chair's Workshop, OTC

Treasurer Report
8/31/17 Draft Statement of Financial Position

Treasurer Report
Un-audited Profit & Loss Budget vs Actual - September 1, 2016 - August 31, 2017

Treasurer Report
9/30/17 Draft Statement of Financial Position

Treasurer Report
9/30/17 Draft Statement of Activities Budget Performance

Staff Report

Registration/Membership Report 11/15/17

Thank You Letter
from St. Anthony's Parish

Committee Reports

Finance Committee & Investment Committee Reports 11/15/17

Diversity Camp Summit Report

WZ Diversity All-Star Team LSC Support
Funding Request

Scheduling Report 11/15/17
Proposed Meets for 2018-19 Season

Officials Committee Report 11/15/17

Zone Reports

Zone 1 South Report - 11/15/17

Zone 4 Report - 11/15/17

Consent Items

Appointment of Allison Beebe to Senior Chair

Old Business

2018 Meeting Dates for BOD and HOD
w/ Proposed Spring HOD May 19th, 6-9 pm

Zone 3 Wildfire Assistance

Motion 1709MR1, 1709MR2 - Modify Policies and Procedures
Changes to Section X Meet Conduct - Revised 10.12.17

      Zone 4 Comments to Motion 1709MR1

      Zone 1S Comments to Motion 1709MR1

New Business

Motion 1711MR1 - Changes to Policies and Procedures
Removal of Section XII A.1. c. and d


2017 Motions Introduced & Acted Upon
Updated through November 23, 2017

Budget and Other Board Documents and Forms

2017-2018 Budget
As approved by the May 2017 House of Delegates Meeting.

Committee Application
To be used by interested parties to apply to serve on a Pacific committee.

Committee Report Template (word version)

Committee Report Template (pdf version)

Pacific Swimming, Inc. Crisis Management Plan
Pacific Swimming's general procedures for handling crisis management and disaster recovery.

Document Survey Form
The form provides Pacific Swimming with a list of the type and scope of documents that are created and maintained by each elected and appointed officer and committee chair (e.g Treasurer, Age Group, Diversity, Sanction etc.).

Statement of Principles on Ethical Behavior & Conflict of Interest
Pacific's guidelines for behavior for Board members. It should be completed by new Board members and returned to the Secretary, and annually thereafter.