Board of Directors Documents

In 2016, Pacific's Board of Directors will meet on February 17, April 20, July 20, September 14, and November 16. All members of Pacific Swimming and USA Swimming are welcome to attend. Board meetings are generally held at the Courtyard San Ramon, 18090 San Ramon Valley Road, San RamonBoard meetings start at 7:30 PM and generally end at 9 PM.

Below are the agenda, minutes, reports and motions for the most recent BOD meeting.  Click here to access archived meeting minutes.


Final Agenda 4/20/2016 BOD
(as of 4/19/16)


Minutes - 4/20/16 BOD Meeting

Officer Reports

2016-2017 Budget
2016-2017 Budget as of April 7. This is not the final budget and adjustments may still be made. Please direct those concerns to

Treasurer Report
Statement of Financial Position 2/29/16, 3/31/16; Statement of Activities Budget Performance 2/29/16, 3/31/16

Staff Report

Registration/Membership Report 4/16

Committee Reports

2015-2016 Meet - Officials Assignments - 4/19/16

Age Group Committee Report 4/20/16

Open Water Report 4/20/16

Governance Committee Report - 4/20/16

Zone Reports

Zone 1 South Report - 4/20/16

Zone 2 Report - 4/20/16

Zone 4 Report 4/20/16

Old Business

Motion 1602FC01 - Financial Reports and Fees
Changes to wording of Rules and Regulations

Motion 1602DRC02-04 - Rules and Regulations
Motions to move items from Policies and Procedures to Rules and Regulations

Motion 1602GC01 - Addition to Elections Section

New Business

Motion 1604OC01 - Clarification of No Show Penalty

Motion 1604GC01 - Proposed Amendments to Policies and Procedures, Section X, 9.0


2015 Motions
Updated 11/25/15

2014 Motions Introduced & Acted Upon
Updated through February 18, 2015.

Budget and Other Board Documents and Forms

2015-2016 Budget

Committee Application
To be used by interested parties to apply to serve on a Pacific committee.

Committee Report Template (pdf version)

Committee Report Template (word version)

Document Survey Form
The form provides Pacific Swimming with a list of the type and scope of documents that are created and maintained by each elected and appointed officer and committee chair (e.g Treasurer, Age Group, Diversity, Sanction etc.).

Statement of Principles on Ethical Behavior & Conflict of Interest
Pacific's guidelines for behavior for Board members. It should be completed by new Board members and returned to the Secretary, and annually thereafter.

Pacific Swimming, Inc. Crisis Management Plan
Pacific Swimming's general procedures for handling crisis management and disaster recovery.