Board of Directors Documents

In 2016, Pacific's Board of Directors will meet on February 17, April 20, July 20, September 14, and November 16. All members of Pacific Swimming and USA Swimming are welcome to attend. Board meetings are generally held at the Courtyard San Ramon, 18090 San Ramon Valley Road, San RamonBoard meetings start at 7:30 PM and generally end at 9 PM.

Below are the agenda, minutes, reports and motions for the most recent BOD meeting.  Click here to access archived meeting minutes.


Agenda - 11/18/15 BOD Meeting


Minutes - 9/23/15 BOD Meeting

Officer Reports

Treasurer Report
Statement of Financial Position 10/31/15

Treasurer Report
Statement of Activities Budget Performance 10/31/15

Registration / Membership

Committee Reports

Diversity Report 11/18/15

Age Group Committee Report 11/18/15

Investment Committee Report 11/18/15

Club Development Report 11/18/15

Zone Reports

Zone 1 South - 11/18/15

Zone 2 - 11/18/15

New Business

Motion 1511EXE1 - Pacific Swimming Meeting Schedule Change

Motion 1511SCH1 - Proposed 2016/2017 Schedule
To approve the attached Proposed 2016/2017 Schedule of Pacific Swimming Awarded Senior and Age Group Meets.

Motion 1511IC12016 - Equipment Grants Round 2

Motion 1511DIV1- Diversity Grant Funding

Motion 1511AG1 - Addition to Rules & Regulations
Proposed additions to Section 4 of Rules & Regulations

Motion 1511GC1 - Responsibility Change
Motion to change the responsibility for developing the annual budget from the Finance and Audit Chair to that of the Treasurer.


2015 Motions
Updated 10/18/15

2014 Motions Introduced & Acted Upon
Updated through February 18, 2015.

Budget and Other Board Documents and Forms

2015-2016 Budget

2014-15 Budget
As approved by the October 2014 House of Delegates Meeting. Revised 2/18/15.

Committee Application
To be used by interested parties to apply to serve on a Pacific committee.

Committee Report Template (pdf version)

Committee Report Template (word version)

Document Survey Form
The form provides Pacific Swimming with a list of the type and scope of documents that are created and maintained by each elected and appointed officer and committee chair (e.g Treasurer, Age Group, Diversity, Sanction etc.).

Statement of Principles on Ethical Behavior & Conflict of Interest
Pacific's guidelines for behavior for Board members. It should be completed by new Board members and returned to the Secretary, and annually thereafter.

Pacific Swimming, Inc. Crisis Management Plan
Pacific Swimming's general procedures for handling crisis management and disaster recovery.