House of Delegates Documents

House of Delegates meetings are held twice a year. In 2020, HOD meetings are scheduled for May 17 and October 11. House of Delegates meeting locations and times will be announced prominently on this page, the House of Delegates page, and on the PacSwim homepage.

All clubs are required to send a delegate to each meeting. Every club in Pacific Swimming can have up to two voting delegates on file; however, only one delegate can vote at the meetings. If you are unsure of who are the listed delegates, or if your club wishes to change the name of one of your delegates, email Laurie Benton or click for the current Delegate Form.

The May 2020 House of Delegates meeting will be held on Sunday, May 17, 2020, at the Courtyard by Marriott San Jose North/Silicon Valley, 111 Holger Way, San Jose, CA 95134

Check-in: 5:30 pm
Meeting Begins: 6:00 pm

If you would have to travel over 100 miles for HOD, you may attend via conference call. Please fill out this HOD Call-In Form.

      Call-in Phone: 1-866-305-2467

      Participant Code: 606844
      Go To Meeting: #319-043-725   (must download software)

Below are the agenda, minutes, reports, motions and other documents posted for the most recent HOD meeting.


Agenda - 10/13/19 HOD Meeting
Revised 10/11/19


Minutes - 10/13/19 HOD Meeting


Pacific Swimming 2019-2020 Budget
Passed at 5/19/19 HOD Meeting

2019-20 Budget Adjustments

Draft 2018-2019 Budget vs. Actual

Officer Reports

Treasurer - 2019 SC & LC Far Westerns P&L

Committee Reports


Finance & Investment Report

Age Group Report

Convention Reports

Convention Report: Mary Ruddell

Convention Report: Mike Allegretti

Convention Report: Mike Davis

Convention Report: Jay Rowland

Convention Report: Kent Yoshiwara

Convention Report: Clint & Laurie Benton

Convention Report: Veronica Hernandez

Convention Report: Annie Stein


2017 Motions Generated by the BOD
as of 12/31/17

2018 Motions Generated by the BOD
as of 2/20/19

2019 Motions Generated by the BOD
as of 11/20/19

2020 Motions Generated by the BOD
as of 2/19/20

New Business

Proposed Bylaws
Posted 8/10/19

Motion 1909TR01 - Revise Budget to Reflect Additional Expenses

Motion 1902TR02 - Add Additional Funds for Olympic Trials

Other Delegate Documents and Forms

2020 Delegate Designation Form

HOD Delegate Call-In Request
For those teams residing over 100 miles away from the HOD site

Committee Application Form