House of Delegates Documents

House of Delegates meetings are held twice a year. In 2019, HOD meetings are scheduled for May 19 and October 13. House of Delegates meeting locations and times will be announced prominently on this page, the House of Delegates page, and on the PacSwim homepage.

All clubs are required to send a delegate to each meeting. Every club in Pacific Swimming can have up to two voting delegates on file; however, only one delegate can vote at the meetings. If you are unsure of who are the listed delegates, or if your club wishes to change the name of one of your delegates, email Laurie Benton or click for the current Delegate Form.

The October 2018 House of Delegates meeting was held on Sunday, October 14th at the Hilton Concord, 1970 Diamond Blvd, Concord, CA 94520

If you would have to travel over 100 miles for HOD, you may attend via conference call. Please fill out this HOD Call-In Form.

      Call-in Phone: 1-866-305-2467

      Participant Code: 606844
      Go To Meeting: #319-043-725   (must download software)

Below are the agenda, minutes, reports, motions and other documents posted for the most recent HOD meeting.


Agenda - 10/14/18 HOD Meeting
Revised 10/13/18


Minutes - 5/19/18 HOD Meeting

Minutes - 9/19/18 BOD Meeting

Minutes - 10/14/18 HOD Meeting

Officer Reports

Treasurer - 2017-18 Draft P&L

Treasurer - 8/31/18 Statement of Financial Position

Committee Reports

Diversity & Inclusion Report

Finance & Investment Report
Revised 10.12.18

Athlete Report

Times Recognition Report

Convention Reports

Convention Report: Mary Ruddell

Convention Report: Allison Beebe

Convention Report: Mike Davis

Convention Report: Jay Rowland

Convention Report: Kent Yoshiwara

Convention Report: Leo & Marie Lin

Convention Report: Jeanette Soe


2017 Motions Generated by the BOD
as of 12/31/17

2018 Motions Generated by the BOD
as of 10/14/18

Motion 1805MR1 - Add USA Swimming Wording to Rules and Regulations

Other Delegate Documents and Forms

2018-19 Quad Grant Form
Coach Education Grant

2018 Delegate Designation Form

HOD Delegate Call-In Request
For those teams residing over 100 miles away from the HOD site

Committee Application Form