Meet Equipment Rental

Zone 2 Equipment

Zone 2 owns timing equipment to support three (3) 8-10 lane single course swim meets. Zone 2 equipment is provided as a service to Zone 2 swim teams at a nominal rental fee. The equipment is currently stored in a trailer at Affordable Storage in Pacheco, California. Zone 2 equipment is managed and maintained by the Zone 2 Equipment Committee.

Zone 2 swim teams can rent the timing equipment in either a 1 or 2 course package, or a la carte fashion by specific items. Equipment rental rate for a weekend meet is:

  • $200 for one (1) course
  • $400 for two (2) courses

The equipment list for a typical one (1) course meet and rental fees for specific equipment are listed in the following table.

Reserving Equipment

Teams wishing to rent Zone 2 equipment should contact a member of the equipment committee via email with the date of the meet and the equipment required as soon as possible.

Contacts:

Arrangement for Pick Up

Equipment should be picked upp from Pacheco during the week prior to the meet. Earlier pick up can requested by prior arrangement. The renting team should email one of the equipment committee contacts, providing a number of desired dates and times for pick up. This email should be sent at least 1 week before the earliest pick up date requested. A mutually agreed on pick up date and time will then be arranged. Every effort will be mae to accomodate the team's request. There will be no same day pick up.

Equipment Transportation

Equipment for one course can easily fit into a standard sedan. Eqipment for two courses can fit into a standard sized station wagon, SUV, minivan, or pick-up truck.

Scoreboard Transportation

If the single line scoreboard (8 feet long) is included in the rental, a car with a roof rack equipped with cross bars can be used to transport the scoreboard. Roof racks that are designed to carry bicycles, kayaks, or skis, such as Yakima or Thule roof racks are suitable. Bungee cords should be used to secure the scoreboard. Full size pick-up trucks with equipment racks are also suitable.

Equipment Trailer

The equipment trailer is used for equipment storage and will no longer be used to transport equipment. The equipment is not secured inside the trailer for transportation.

Equipment Pick Up

A team representative with the appropriate transportation vehicle should be at Affordable Storage to meet with a member of the Equipment Committee at the pre-arranged date and time. Affordable Storage is located at 95 First Avenue North, Pacheco, CA (925-825-3217). Detailed directions to Affordable Storage can be found at www.affordstorage.com. 

The equipment check list will be used to document the specific items and quantities rented by the team. The team representative and the Zone 2 representative will both sign the equipment check out list. A copy of this list will be sent by email to the team representative. The list should be used during take down after the end of the meet to make sure all Zone 2 equipment is accounted for. 

Take down is usually chaotic. The take-down staff. which is usually not the same as the set-up staff, are often tired and want to go home. Having the check out list helps to insure that all equipment rented will be returned, and helps to prevent leaving something behind. The pick up of a full course of erquipment takes approximately 30 minutes to 1 hour, depending on how easily the equipment can be packed into the transporting vehicle.

Arrangement of Equipment Return

Arrangements for returning the equipment should also be made by email to one of the equipment committee's contacts, following a similar process as the arangement for pick up. List several dates and times.

Equipment Return

Equipment returns take place at Affordable Storage in Pacheco. Returns should take place no later than 1 week after the conclusion of the meet. All returned equipment will be verified and checked in by the Zone representative against the check out sheet. Equipment check in takes approximately 30 minutes.

Malfunctioning and/or Broken Equipment

Broken or malfunctioning equipment should be clearly marked and the symptoms of the malfunction described (preferably with a written description attached to the equipment) and pointed out to the Zone representative durring check in. A good description of the malfunction will aid the equipment committee in the repair of the equipment. There will be no charge to the team if the equipment is broken due to normal wear and tear. The team will be charged for the repair/replacement if it is determined that breakage is due to negligence or neglect. Identifying the broken equipment is both a responsibility of the renting team and a courtesy to the next team renting the equipment. 

Missing/Misplaced Equipment

Teams will typically have 2 weeks to locate any missing item(s). If the missing equipment cannot be located within 2 weeks, the team will be billed for the missing item(s) at replacement cost. It is preferred that the team purchase and replace the missing item(s), except for electronic timing equipment. Replacement cost for items on the check out list can be seen on the following table. Agreement regarding the method of replacement should be made with the equipment committee contact.