Board of Directors Documents

In 2026, Pacific's Board of Directors will meet on February 18, April 22, July 15, September 16, and November 18. All members of Pacific Swimming and USA Swimming are welcome to attend. The February 18, 2026, Meeting will be held via Zoom only. The February Board meeting start time is 7:30 pm and generally lasts under two hours.

Board of Directors Meeting

Join Zoom Meeting

Meeting ID: 869 4427 4371
Password: email info@pacswim.org for password

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        +1 669 900 9128 US (San Jose)
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Meeting ID: 851 3745 4346
Password: email info@pacswim.org for password

Find your local number: https://zoom.us/u/abJ4Pv1cAN

 

Below are the agenda, minutes, reports and motions for the most recent BOD meeting.  Click here to access archived meeting minutes.


Agenda

Agenda - 2/18/26 BOD Meeting
Revised 2.18.26 Final


Minutes

Minutes - 11/19/25 BOD Meeting
Posted 12.22.25

Minutes - 1/20/26 EXEC Meeting
Posted 2.17.26


Officer Reports

Financial Reports
Draft of Required Communications

Financial Reports
Pacific Swimming 24-25 Informational Returns

Financial Reports
Draft Financial Statement and Report from Independent Auditor

Financial Reports
Draft FY 2025-26 Budget vs. Actual as of November 2025

Financial Reports
Draft FY 2025-26 Budget vs. Actual as of December 2025

Financial Reports
Draft FY 2025-26 Budget vs. Actual as of January 2026

Financial Reports
Draft FY 2025-26 Budget vs. Actual YTD

Financial Reports
Draft Statement of Financial Position November 2025

Financial Reports
Draft Statement of Financial Position December 2025

Financial Reports
Draft Statement of Financial Position January 2026

Finance Observations 2/18/26


Staff Reports

Pacific Swimming Staff Report - 2/26
Posted 2.18.26

Pacific Swimming Staff Meeting Minutes
Staff Minutes 11/13/25 - 2/5/26

Registration/Membership Report 2/18/26
Revised 2.18.26

Competition Coordinator Report 2/18/26
Posted 1.22.26

Competition Coordinator Report - Additional Supporting Documents
Posted 2.18.26

Competition Coordinator Initial Contact Project
Posted 1.22.26


Committee Reports

Officials Committee Report 2/18/26
From 1.14.26 Meeting

Finance Committee Report 2/18/26
From 2.12.26 Meeting

Diversity Disability Equity Inclusion Committee Report 2/18/26
From 1.22.26 Meeting

Diversity Disability Equity Inclusion Committee Report
Athlete Tech Suit Mission Statement

Governance Committee Report 2/18/26
From 1.15.26 Meeting

Senior Committee Report 2/18/26
From 1.26.26 Meeting

Camps Committee Report 2/18/26
From 1.27.26 Meeting


Zone Reports

Zone 4 Report - 2/18/26
From 1.10.26 Meeting


Old Business

Motion 2601GOV01 - Zone Bylaws
Posted 2.17.26


New Discussion Topic

2026-2027 PC Meet Schedule
Posted 2.19.26


New Business

Motion 2602FIN01 - Accept Audit Reports
Posted 2.17.26

Motion 2602INV01 - Grant Funding Increase
Posted 2.18.26


Motions

2018 Motions
Updated 2/20/19

2019 Motions

2020 Motions

2021 Motions

2022 Motions
Revised 2/15/23

2023 Motions

2024 Motions
Finalized 1/15/26

2025 Motions
Finalized 1/21/26

Motions Passed in 2026 as of 1.21.26


Budget and Other Board Documents and Forms

Committee Minutes Template (link to Goggle Form)

Board Orientation
Board Orientation for the 2025-2027 newly elected Members of the Board

Statement of Principles on Ethical Behavior & Conflict of Interest
Pacific's guidelines for behavior for Board members. It should be completed by new Board members and returned to the Secretary, and annually thereafter.

Pacific Swimming, Inc. Crisis Management Plan - Revised 2/21/24
Pacific Swimming's general procedures for handling crisis management and disaster recovery. Revised 2/21/24