House of Delegates Documents

House of Delegates meetings are held twice a year. In 2024, a HOD meeting is scheduled for May 19, 2024 and October 13, 2024. House of Delegates meeting details will be announced prominently on this page, the House of Delegates page, and on the PacSwim homepage. Pacific Swimming's House of Delegates meet bi-annually in May and October. The May 19, 2024 Meeting is tentatively scheduled to be held in person and via Zoom with a tentatively scheduled meeting start time of 5:30 pm and generally lasts under two hours. 

All clubs are required to send a delegate to each meeting. Every club in Pacific Swimming can have up to two voting delegates on file; however, only one delegate can vote at the meetings. If you are unsure of who are the listed delegates, or if your club wishes to change the name of one of your delegates, email Laurie Benton or click for the current Delegate Form. Updates must be made no later than May 1, 2024.


Meeting Information

Date:  Sunday, May 19, 2024

More details TBD

 

 

 

Below are the agenda, minutes, reports, motions and other documents posted for the most recent HOD meeting.


Agenda

Agenda - 10/15/23 HOD Meeting
Posted 10/11/23


Minutes

Minutes - 10/15/23 HOD Meeting
Revised 11.10.23

Minutes - 5/21/23 HOD Meeting
Revised 10.11.23

Minutes - 6/21/23 Exec. Comm. Meeting

Minutes - 7/19/23 BOD Meeting

Minutes - 9/20/23 BOD Meeting


Budget

Draft Year End Actual vs. Budget


Committee Reports

DDEI Presentation


New Business

Pacific Swimming Bylaws Amendment
Updated 10.2.23


Motions

Motion 2309GC01 - Amendment to Bylaws Addressing Treasurer
The June 21 Executive Committee meeting approved a motion to amend the Bylaws to reflect the change of our Treasurer position to paid staff. This started a required 60-day review period. The July 19 BOD meeting ratified this action, but the 60-day clock was still ticking. The marked-up document now presented for final BOD approval, pursuant to this motion, was reviewed and approved by the Governance Committee. Most of the sections listed in the original motion ended up not requiring any changes. The changes approved by Governance were then sent to USA Swimming for preliminary review, and they did not suggest further modification. However, USA Swimming did insert some required Bylaws changes passed in 2022 regarding membership requirements for HOD and BOD representatives. These are here considered housekeeping changes not requiring our approval. The Governance Committee recommends this document for final approval by the BOD before forwarding and posting for the October HOD, where final approval is also required. If approved, the changes will then be sent back to USA Swimming for their final approval, at which point they will take effect. The changes related to the Treasurer position are shown in sections 5.1.8 and 6.1.7. The required USA Swimming changes are shown in sections 4.1 and 6.3.

2021 Motions Generated by the BOD
Revised 2/16/22

2022 Motions Generated by the BOD
Revised 2/15/23

2023 Motions Generated by the BOD

Motions Passed in 2024 as of 3.20.24


Other Delegate Documents and Forms

2023 Delegate Designation Form

Committee Application Form

Committee Report Template (link to Goggle Form)

Pacific Swimming, Inc. Crisis Management Plan - Revised 11/3/21
Pacific Swimming's general procedures for handling crisis management and disaster recovery. Revised 11/3/21