House of Delegates Documents

House of Delegates meetings are held twice a year. In 2025, a HOD meeting is scheduled for May 21, 2025, and October 15, 2025. House of Delegates meeting details will be announced prominently on this page, the House of Delegates page, and on the PacSwim homepage. Pacific Swimming's House of Delegates meet bi-annually in May and October. The May 21, 2025, Meeting is scheduled to be held via Zoom with a scheduled meeting start time of 7:30 pm and generally lasts under two hours. 

All clubs are required to send a delegate to each meeting. Every club in Pacific Swimming can have up to two voting delegates on file; however, only one delegate can vote at the meetings. If you are unsure of who are the listed delegates, or if your club wishes to change the name of one of your delegates, email Laurie Benton or click for the current Delegate Form. Updates must be made no later than May 18, 2025.


Meeting Information

Date:  Wednesday, May 21, 2025

Check-in:  7:00 - 7:30 pm

House of Delegates:  7:30 pm - 9:00 pm

Zoom Link for Registration:  https://us06web.zoom.us/meeting/register/t2kpmkYwTD-Ao8AmO3ufoA

Below are the agenda, minutes, reports, motions and other documents posted for the most recent HOD meeting.


Agenda

Agenda - 5/21/25 HOD
Revised 5.20.25


Minutes

Minutes - 10/16/24 HOD Meeting
Posted 11.20.24

Minutes - 11/20/24 BOD Meeting

Minutes - 1/15/25 Exec. Comm. Meeting

Minutes - 2/19/25 BOD Meeting

Minutes - 3/19/25 Exec. Comm. Meeting

Minutes - 4/16/25 BOD Meeting


Officer Reports

Administrative Vice Chair Report - 5/21/25
Posted 5.20.25

Finance Vice Chair Report - 5/21/25
Posted 5.20.25

HOD Investment Fund Details
Posted 5.6.25


Committee Reports

Officials Committee Report - 5/21/25
Posted 5.15.25

Governance Report - 5/21/25
Posted 5.19.25

Investment Committee Report - 5/21/25
Posted 5.20.25

Zone 4 Report - 5/21/25
Posted 5.19.25


Budget

Budget-to-Actuals as of March 2025

Pacific Swimming 2024-2028 Quad Budget

2025-26 Budget Notes


Elections

Candidates for 2025-2027 Elected Offices & Volunteer of the Year
Posted 4/29/25


Old Business

Motion 2504OFC01 - Meet Conduct P&P Change

Motion 2504ADM01 - Meet Referee Rule
Revised 4.16.25


Motions

2021 Motions Generated by the BOD
Revised 2/16/22

2022 Motions Generated by the BOD
Revised 2/15/23

2023 Motions Generated by the BOD

2024 Motions Generated by the BOD
Finalized 1/15/25

Motions Passed in 2025 as of 4.16.25


Other Delegate Documents and Forms

2024 Delegate Designation Form

Committee Application Form

Committee Report Template (link to Goggle Form)

Crisis Management Plan 2023-2025 Revised 2/21/24
Pacific Swimming's general procedures for handling crisis management and disaster recovery. Revised 2/21/24