House of Delegates Documents

House of Delegates meetings are held twice a year. In 2023, a HOD meeting is scheduled for May 21, 2023 and October 15, 2023. House of Delegates meeting details will be announced prominently on this page, the House of Delegates page, and on the PacSwim homepage. Pacific Swimming's House of Delegates meet bi-annually in May and October. The May 21, 2023 Meeting will be held in-person and via Zoom with a meeting start time TBD and generally lasts under two hours.

All clubs are required to send a delegate to each meeting. Every club in Pacific Swimming can have up to two voting delegates on file; however, only one delegate can vote at the meetings. If you are unsure of who are the listed delegates, or if your club wishes to change the name of one of your delegates, email Laurie Benton or click for the current Delegate Form. Updates must be made no later than October 1, 2022.

Meeting Information

Date:  Sunday, May 21, 2023, Time TBD

Place: TBD

Below are the agenda, minutes, reports, motions and other documents posted for the most recent HOD meeting.


Agenda - 10/16/22 HOD Meeting
Posted 10/10/22


Minutes - 5/22/22 HOD Meeting
Posted 5/31/22

Minutes - 7/20/22 BOD Meeting

Minutes - 10/16/22 HOD Meeting

Officer Reports

General Chair Report - 10/16/22
Posted 10/11/22

Committee Reports

Personnel Committee Report


Board of Directors 9/21 through 8/23


2020 Motions Generated by the BOD

2021 Motions Generated by the BOD
Revised 2/16/22

Motions Passed in 2022 as of 11.16.22

Motion 2210VCO01 - Penalty for Unverifiable Qualifying Time

Other Delegate Documents and Forms

2022 Delegate Designation Form

Committee Application Form

Committee Report Template (Word version)

Committee Report Template (PDF version)
Fillable PDF

Pacific Swimming, Inc. Crisis Management Plan - Revised 11/3/21
Pacific Swimming's general procedures for handling crisis management and disaster recovery. Revised 11/3/21