House of Delegates Documents

House of Delegates meetings are held twice a year. In 2022, a HOD meeting is scheduled for May 22, 2022 and October 16, 2022. House of Delegates meeting details will be announced prominently on this page, the House of Delegates page, and on the PacSwim homepage. Pacific Swimming's House of Delegates meet bi-annually in May and October. In 2022, the House of Delegates is scheduled to meet on Sunday, May 22, 2022, and Sunday, October 16, 2022. The May 22, 2022 Meeting will be held via Zoom with a meeting start time of 5:00 pm and generally lasts under two hours. The October 16, 2022 House of Delegates will be held virtually and in-person in Pleasant Hill, CA.

All clubs are required to send a delegate to each meeting. Every club in Pacific Swimming can have up to two voting delegates on file; however, only one delegate can vote at the meetings. If you are unsure of who are the listed delegates, or if your club wishes to change the name of one of your delegates, email Laurie Benton or click for the current Delegate Form. Updates must be made no later than October 1, 2021.

Meeting Information

Date:  Sunday, May 22, 2022, 5:00 pm

If you were unable to attend the meeting, you can find a recording of the Zoom meeting here.

Below are the agenda, minutes, reports, motions and other documents posted for the most recent HOD meeting.


Agenda - 5/22/22 HOD
Revised 5/20/22


Minutes - 10/17/21 HOD Meeting

Minutes - 11/17/21 BOD Meeting

Minutes - 1/19/22 Exec. Comm. Meeting
Amended 5/19/22

Minutes - 2/16/22 BOD Meeting

Minutes - 3/16/22 BOD Meeting

Minutes - 5/18/22 Exec. Comm. Meeting

Minutes - 5/22/22 HOD Meeting
Posted 5/31/22


Pacific Swimming Required Communications

Pacific Swimming Financial Statement
Years Ended August 31, 2021 and 2020

Pacific Swimming 2020-2024 Quad Budget - Final
Posted 5/23/22

2022-23 Budget Notes

Financial Reports

Officer Reports

General Chair Report - 5/22/22
Revised 5/22/22


Committee Reports

Finance Committee Report

Investment Committee Report 5/22/22

USAS Workshop

USAS Workshop Report: Cindy Rowland

USAS Workshop Report: Asher Green

New Business

Volunteer of the Year Nominees
Click for nominee qualifications

Age Group Coach Representative Nominees
Click for list of nominees and statements


Motion 2202FC02 - New Administrator Membership Fee

Motion 2203GC01 - Revised Rules and Regulations

2020 Motions Generated by the BOD

2021 Motions Generated by the BOD
Revised 2/16/22

Motions Passed in 2022 as of 5.18.22

Other Delegate Documents and Forms

2022 Delegate Designation Form

Committee Application Form

Committee Report Template (Word version)

Committee Report Template (PDF version)
Fillable PDF

Pacific Swimming, Inc. Crisis Management Plan - Revised 11/3/21
Pacific Swimming's general procedures for handling crisis management and disaster recovery. Revised 11/3/21