House of Delegates Documents
House of Delegates meetings are held twice a year. In 2023, a HOD meeting is scheduled for May 21, 2023 and October 15, 2023. House of Delegates meeting details will be announced prominently on this page, the House of Delegates page, and on the PacSwim homepage. Pacific Swimming's House of Delegates meet bi-annually in May and October. The October 15, 2023 Meeting will be held in person and via Zoom with a meeting start time of 10:00 am and generally lasts under two hours.
All clubs are required to send a delegate to each meeting. Every club in Pacific Swimming can have up to two voting delegates on file; however, only one delegate can vote at the meetings. If you are unsure of who are the listed delegates, or if your club wishes to change the name of one of your delegates, email Laurie Benton or click for the current Delegate Form. Updates must be made no later than October 1, 2023.
Date: Sunday, October 15, 2023
Check-in: 9:30 - 10:00 am
House of Delegates: 10:00 - 11:30 am
Place: Pleasant Hill Senior Center
233 Gregory Lane, Pleasant Hill, CA
Below are the agenda, minutes, reports, motions and other documents posted for the most recent HOD meeting.
Motion 2309GC01 - Amendment to Bylaws Addressing Treasurer
The June 21 Executive Committee meeting approved a motion to amend the Bylaws to reflect the change of our Treasurer position to paid staff. This started a required 60-day review period. The July 19 BOD meeting ratified this action, but the 60-day clock was still ticking. The marked-up document now presented for final BOD approval, pursuant to this motion, was reviewed and approved by the Governance Committee. Most of the sections listed in the original motion ended up not requiring any changes. The changes approved by Governance were then sent to USA Swimming for preliminary review, and they did not suggest further modification. However, USA Swimming did insert some required Bylaws changes passed in 2022 regarding membership requirements for HOD and BOD representatives. These are here considered housekeeping changes not requiring our approval.
The Governance Committee recommends this document for final approval by the BOD before forwarding and posting for the October HOD, where final approval is also required. If approved, the changes will then be sent back to USA Swimming for their final approval, at which point they will take effect.
The changes related to the Treasurer position are shown in sections 5.1.8 and 6.1.7. The required USA Swimming changes are shown in sections 4.1 and 6.3.