House of Delegates Documents

House of Delegates meetings are held twice a year. In 2023, a HOD meeting is scheduled for May 21, 2023 and October 15, 2023. House of Delegates meeting details will be announced prominently on this page, the House of Delegates page, and on the PacSwim homepage. Pacific Swimming's House of Delegates meet bi-annually in May and October. The May 21, 2023 Meeting will be held in person and via Zoom with a meeting start time of 5:30 pm and generally lasts under two hours. 

All clubs are required to send a delegate to each meeting. Every club in Pacific Swimming can have up to two voting delegates on file; however, only one delegate can vote at the meetings. If you are unsure of who are the listed delegates, or if your club wishes to change the name of one of your delegates, email Laurie Benton or click for the current Delegate Form. Updates must be made no later than May 15, 2023.

Meeting Information

Date:  Sunday, May 21, 2023

Check-in:  5:00 - 5:30 pm

House of Delegates:  5:30 - 7:30 pm

Place: Springhill Suites - San Jose Airport
10 Skyport Drive, San Jose, CA 95110


If you missed the meeting, you can watch the Zoom recording here


Below are the agenda, minutes, reports, motions and other documents posted for the most recent HOD meeting.


Agenda - 5/21/23 HOD
Revised 5/17/23, 1:30 pm


Minutes - 10/16/22 HOD Meeting

Minutes - 11/16/22 BOD Meeting

Minutes - 1/19/23 Exec. Comm. Meeting

Minutes - 2/15/23 BOD Meeting

Minutes - 4/19/23 BOD Meeting

Minutes - 5/21/23 HOD Meeting
Posted 5/25/23


Pacific Swimming 2020-2024 Quad Budget

2023-24 Budget Notes

Officer Reports

Senior Chair Report
2023-2024 Travel Support Guidelines

Committee Reports

DDEI Presentation

Officials Committee Report

Finance Committee Report - 5/21/23

USAS Workshop

Workshop Report: Phil Grant

Workshop Report: Tyler Long

Workshop Report: Sarah Obbagy

Old Business

Motion 23033SFTF01 Splash Fee Increase
Short course splash fee increase effective September 1, 2023


Slate of Nominees for Board of Directors 9/23 through 8/25

  General Chair Candidate Statement - Lehla Irwin

  Secretary Candidate Statement - Zachary Silverman

  Age Group Chair Candidate Statements

      Tony Daly

      Tyler Long

Volunteer of the Year Nominee Support Statements
Posted 4/28/23


2021 Motions Generated by the BOD
Revised 2/16/22

2022 Motions Generated by the BOD
Revised 2/15/23

Motions Passed in 2023 as of 5.21.23

New Business

2023-24 Pacific Swimming Meet Schedule

Other Delegate Documents and Forms

2022 Delegate Designation Form

Committee Application Form

Committee Report Template (Word version)

Committee Report Template (PDF version)
Fillable PDF

Pacific Swimming, Inc. Crisis Management Plan - Revised 11/3/21
Pacific Swimming's general procedures for handling crisis management and disaster recovery. Revised 11/3/21