House of Delegates Documents

House of Delegates meetings are held twice a year. In 2021, a HOD meeting is scheduled for May 23, 2021 and October 17, 2021. House of Delegates meeting details will be announced prominently on this page, the House of Delegates page, and on the PacSwim homepage. The May 23, 2021, Meeting will be held via Zoom only. The May House of Delegates meeting start time is 6:00 pm and generally lasts under two hours.

All clubs are required to send a delegate to each meeting. Every club in Pacific Swimming can have up to two voting delegates on file; however, only one delegate can vote at the meetings. If you are unsure of who are the listed delegates, or if your club wishes to change the name of one of your delegates, email Laurie Benton or click for the current Delegate Form. Updates must be made no later than May 5, 2021.

Upcoming Meeting Information

Date:  Sunday, May 23, 2021 6:00 pm

Meeting ID: 935 5847 1458


Past Meeting Information

If you missed the May 23, 2021 meeting, you may watch the Zoom Meeting Recording by clicking the link below:

Zoom Meeting Recording


Below are the agenda, minutes, reports, motions and other documents posted for the most recent HOD meeting.


Agenda - 5/23/21 HOD
Revised 5/22/21


Minutes - 10/11/20 HOD Meeting

Minutes - 11/18/20 BOD Meeting

Minutes - 12/4/20 Exec. Comm. Meeting

Minutes - 1/20/21 Exec. Comm. Meeting

Minutes - 2/17/21 BOD Meeting

Minutes - 3/17/21 BOD Meeting

Minutes - 4/21/21 BOD Meeting

Minutes - 5/23/21 HOD Meeting
Revised 7.7.21

Officer Reports


Cropper Accountancy Financial Report

Staff Reports

Staff Meeting Minutes
Since October 11, 2020

Committee Reports


New Business

Motion 2102MTF01
Revisions to Rules & Regulations, Section 1

Motion 2102MTF02
Revisions to Rules & Regulations, Section 2

Motion 2102MTF03
Revisions to Policies & Procedures, Section IV

Motion 2103GC01 - Zone Autonomy

Motion 2103GC02 - Staff Descriptions

Motion 2103GC03 - General Chair, Vice Chair Descriptions

Motion 2103GC04a - Administrative Vice Chair

2020-2024 Draft Quad Budget
Posted 5/3/21


2020 Motions Generated by the BOD

2021 Motions Generated by the BOD
As of 7.21.21

Other Delegate Documents and Forms

2021 Delegate Designation Form

Committee Application Form

Committee Report Template (Word version)

Committee Report Template (PDF version)
Fillable PDF

Pacific Swimming, Inc. Crisis Management Plan - Revised 9/27/20
Pacific Swimming's general procedures for handling crisis management and disaster recovery. Revised 9/27/20