House of Delegates Documents

House of Delegates meetings are held twice a year. In 2022, a HOD meeting is scheduled for May 22, 2022 and October 16, 2022. House of Delegates meeting details will be announced prominently on this page, the House of Delegates page, and on the PacSwim homepage. The October 17, 2021, Meeting will be held via Zoom only. The October House of Delegates meeting start time is 5:00 pm and generally lasts under two hours.

All clubs are required to send a delegate to each meeting. Every club in Pacific Swimming can have up to two voting delegates on file; however, only one delegate can vote at the meetings. If you are unsure of who are the listed delegates, or if your club wishes to change the name of one of your delegates, email Laurie Benton or click for the current Delegate Form. Updates must be made no later than October 1, 2021.

Meeting Information

Date:  Sunday, October 17, 2021, 5:00 pm

If you were unable to attend the meeting, You can view the recording of it here:

October 17 HOD Meeting Recording

Below are the agenda, minutes, reports, motions and other documents posted for the most recent HOD meeting.


Agenda - 10/17/21 HOD Meeting
Revised 10/16/21


Minutes - 5/23/21 HOD Meeting
Revised 7.7.21

Minutes - 6/16/21 Exec. Comm. Meeting

Minutes - 7/15/21 BOD Meeting

Minutes - 7/22/21 Exec. Comm. Meeting

Minutes - 8/4/21 Exec. Comm. Meeting

Minutes - 9/15/21 BOD Meeting

Minutes - 10/17/21 HOD Meeting


2020-21 Actual to Budget

Net Reserves 2021-22

Officer Reports


Committee Reports

Finance Committee Report

New Business

Motion 2107 Amended2103GC04b&c - Finance Vice Chair and Treasurer


2020 Motions Generated by the BOD

Motions Passed in 2021 as of 11.17.21

Other Delegate Documents and Forms

2022 Delegate Designation Form

Committee Application Form

Committee Report Template (Word version)

Committee Report Template (PDF version)
Fillable PDF

Pacific Swimming, Inc. Crisis Management Plan - Revised 11/3/21
Pacific Swimming's general procedures for handling crisis management and disaster recovery. Revised 11/3/21